Administrative Assistant III

Location
FAIRFAX (FJ16), VA
Salary
$37,616.59 - $62,693.70 yr
Posted
Apr 17, 2017
Closes
Apr 24, 2017
Function
Administrative
Hours
Full Time

Assists in the delivery of interpreter services to non-English speaking clients involved in the court system and translation requests for Juvenile Domestic Relations District Court (JDRDC) written materials. Provides clerical support to the Language Access program in the reconciliation of interpreter/translation requests, services provided, and billing from vendors. Enters records in database. Updates calendars and schedules and file maintenance. Runs reports on data points about the Language Access and Volunteer Interpreter Program. Assists with coordination of interpreter services and scheduling of volunteer interpreters. This position acts as liaison on behalf of the Language Access Coordinator to handle routine phone inquiries, daily interpreter scheduling priorities and conflicts. Communicates established agency and Court-related policies and procedures to provide resolution of problems when the coordinator is not present.

Required Knowledge Skills and Abilities (The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
Knowledge of standard rules and interpretations within own functional area and a working knowledge of established methods and procedures used in related areas;
Significant nonstandard skill/knowledge is required involving production of an end product such as a report.

Word Processing/Typing
  • Basic skills in the use of Microsoft Word.
Math Skills
  • Basic math skills.
PC Skills
  • Basic skills in the use of applicable Microsoft Office Suite software.
Communication
  • Ability to write simple documents.
Information Abilities
  • Ability to process and integrate complex data.
Interpersonal Abilities
  • Ability to establish and maintain effective working relationships with both external and internal contacts.
Purchasing and Accounting
  • Ability to perform data entry into Purchasing/Logistics Enterprise Resource Planning systems and/or Financial Enterprise Resource Planning systems in at least three functions (e.g., create shells, accounts payable processing).
Personnel and Payroll
  • Ability to perform routine Human Capital Management Enterprise Resource Planning system functions (e.g., process PARS, requisitions).
Executive Assistance
  • Ability to maintain confidentiality and be sensitive to political issues.
Employment Standards MINIMUM QUALIFICATIONS:
Any combination of education, experience and training equivalent to high school graduation and two years of experience providing administrative support in the assigned functional area(s).

CERTIFICATIONS & LICENSES:
Must have a valid driver's license.

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check, a check of the Child Protective Services Registry, and a driver's license check to the satisfaction of the employer.

PREFERRED QUALIFICATIONS:
Three years of administrative support experience. Direct experience working in a court setting or agency that has a close connection with the criminal justice system. Good oral and written communication skills. Excellent interpersonal skills. Excellent organizational skills, strong attention to detail, and with the ability to work independently. One year of experience in reconciling invoices, working with vendors, and resolving issues. Experience in the use of Microsoft Office computer software, especially Excel, Word, and Outlook. Good customer service skills. Bilingual in Spanish and English.

PHYSICAL REQUIREMENTS:
Job is generally sedentary in nature, however, incumbent must be able to lift/move up to 15 pounds. Visual acuity is required to read data on computer monitor and the incumbent must be able to operate keyboard driven equipment. Physical requirements can be performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview. As part of the interview process a written exercise may be administered.

It is the policy of Fairfax County Government to prohibit discrimination on the basis of race, sex, color, national origin, religion, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 711. EEO/AA/TTY.