Assistant Director of Finance and Administration, Georgetown Institute for Women, Peace and Securit
Assistant Director of Finance and Administration, Georgetown Institute for Women, Peace and Security - School of Foreign Service
The Georgetown Institute for Women, Peace and Security examines and highlights the roles and experiences of women in peace and security worldwide through cutting edge research, timely global convenings, and strategic partnerships. Melanne Verveer, who previously served as the inaugural U.S. Ambassador for Global Women's Issues, leads the Institute, which is also home to the International Council on Women's Business Leadership, a part of the Women & Economy Project launched in October 2014. Located in Washington, D.C., the Institute leverages Georgetown University's global reach to connect academia and practice, pioneer evidence-based and policy-oriented analysis, and inspire the next generation of leaders.
The Assistant Director of Finance and Administration manages overall operations for GIWPS, including budget and grants management, program administration, and staff supervision. S/he coordinates stakeholder engagement activities and initiatives, Reporting to the Executive Director, the Assistant Director has duties that include but are not limited to:
Budget and Grants Management
- Serves as Requisitioner, Expense Preparer, Departmental Administrator, Department Financial Manager for Sponsored Projects, and Financial Reporter in Georgetown Management System.
- Manages the quarterly budget reconciliation (BAR) process for all funds.
- Provides budget forecasting and reports.
- Executes all financial transactions - for example, ordering supplies, preparing documentation for contracts and reimbursements, and managing/procuring equipment.
- Coordinates grant applications to funding organizations, working with faculty and staff to create compelling and cohesive grant applications and RFP responses, focusing on matching narratives with budgets and liaising between GIWPS, granting organizations, SFS Dean's Office grant development staff, and Sponsored Programs.
- Researches and identifies new potential sources of funding.
- Manages and reconciles ProCards for GIWPS, and ensure compliance with policies on card use.
- Manages administration of grants for the GIWPS, and assists faculty as needed with grant management - for example, budgets, compliance, and reports.
- Tracks donations and gifts to GIWPS.
- Manages petty cash.
- Trains and supervises 2 administrative staff members in coordination with the Executive Director and Managing Director.
- Works closely with faculty and staff on GIWPS initiative - for example, short- and long-term development.
- Works with the SFS HR team to ensure that GIWPS recruiting, hiring, training, termination, and payment practices are carried out in accordance with promulgated HR policies and procedures.
- Prepares supporting documentation for all GIWPS academic appointments for adjuncts, visiting, and regular faculty, working with the School of Foreign Service's Manager of Faculty Affairs.
- Assists visiting scholars, visiting researchers, Post-Doctoral Fellows and other Center-associated visitors with onboarding.
- Oversees maintenance of GIWPS offices, program space, and equipment. Coordinate with the SFS Dean's Office regarding capital needs/projects.
- Serves as the Departmental Technology Representative. Recommend changes to departmental technology and inform staff and faculty about issues as appropriate.
- Working with University Advancement and the SFS Director of Alumni Engagement, assists Executive Director and Managing Director in development and student/alumni engagement activities and international collaborative initiatives.
- Serves as point of contact for GIWPS board. Works with Director to recruit new members and plans activities to enhance board member relations.
- Prepares GIWPS annual reports.
- Increase public interface and GIWPS visibility through international collaborative initiatives and academic grant proposals. Current initiatives include major projects on climate change and financial inclusion in Latin American countries.
- Bachelor's degree in international relations, business, or related field - Master's preferred
- 3 to5 years of closely related program administration experience in higher education, including budget management and staff supervision.
- Ability to function diplomatically in a sensitive political environment.
- Excellent interpersonal and written communication skills and a strong customer-service orientation
- Ability and willingness to learn and use Workday Financials system
- Grant development experience
- Proficiency in Spanish, given current and projected programs with Spanish-speaking donors and participants
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