Senior Program Assistant - Water Science and Technology Board - Board on Earth Sciences and...
The Division on Earth and Life Studies (DELS) consists of twelve units that facilitate communication among the research community, policy makers, industry, interest groups, and the public. DELS is responsible for a vast array of topics, ranging from the molecular level to the global level. The common thread linking the units is the broad topic of science and the environment, but the division also examines issues outside that area.
The Water Science and Technology Board provides a focal point for studies related to water resources. The Board's objective is to improve the scientific and technological basis for resolving important questions and issues associated with the efficient management and use of water resources.
The board's scope covers all dimensions of water resources, including science, engineering, economics, policy, educational issues, and social aspects.
The Board on Earth Sciences and Resources coordinates activities on solid-earth science issues and organizes and oversees studies of important national issues in the earth sciences. Through its activities, the Board identifies opportunities for advancing basic research and understanding of earth science information for policy decisions, reports on the applications of earth sciences to important societal issues, and addresses the overall health of research and education programs related to earth sciences and resources issues.
The Board on Chemical Sciences and Technology is the focal point for activities related to chemistry and chemical engineering, including topics related to technology, policy, and applications. The Board strives to advance knowledge in chemistry and chemical engineering; foster application of this knowledge to benefit the national interest; and provide guidance on research opportunities to US research programs so that they can address key scientific issues to meet the needs of the nation.
Performs complex clerical and administrative duties for three boards within the Division on Earth and Life Studies under minimal supervision. Coordinates logistical and administrative aspects of meetings. Writes, edits, and formats routine correspondence. Interfaces with committee members and performs duties involving committee activities. Plans administrative aspects of unit and committee, forum, and other types of meeting. May participate in research efforts including collection, assembly, and tabulation of data, as well as researching and summarizing literature. May guide work of program assistants and temporary staff.
Under minimal supervision, primary function is the performance of clerical and administrative tasks requiring the consideration of multiple variables to determine proper course of action. Secondary function may involve basic research activities. Uses pre-determined guidelines to assist in decision-making. Incumbent may lead and provide functional guidance to lower level support employees.
ESSENTIAL JOB DUTIES:
1. Performs routine and complex clerical and administrative tasks including word processing, writing and editing correspondence, and compiling and coordinating mailings. Creates, maintains, and updates records, databases, and files.
2. Coordinates logistical arrangements for committee meetings, forums, workshops, etc. Assembles and reproduces agenda books and briefing materials. Provides administrative support for meetings. Coordinates travel and lodging arrangements. Selects menu and arranges for support services. Registers attendees. Provides assistance at meetings and resolves issues.
3. Performs basic research activities, including literature searches for staff and committee members. Gathers references. May participate in other research efforts including collection, assembly, and tabulation of data and summarizing literature.
4. Prepares vouchers and reviews and processes travel expense reports in compliance with applicable policies and procedures.
5. Inputs edits and proofreads reports. Formats text and publications. Coordinates with printers/publishers to have materials printed.
6. Responds to inquiries and follows-up on communications. Communicates with members, sponsors, or other external customers, answering questions and providing information.
7. Performs administrative-related Federal Advisory Committee Act (FACA) compliance tasks.
8. Attends meetings, training classes, and workshops.
9. Mentors and trains new support staff. Coordinates temporary help and may supervise work of temporary staff.
10. Updates applicable databases and systems on a timely basis and ensures documents and files are accurately maintained and archived. Maintains email and distribution lists.
11. Where applicable, updates and maintains web pages.
Required Knowledge, Skills, and Abilities: Proficiency in Microsoft Office Suite. Ability to plan and support extensive meeting activities. Ability to solve problems with supervisory consultation or by following procedures. Ability to prioritize work and the flexibility to change directions as the job dictates. Ability to work successfully in a team environment. Ability to develop relationships with co-workers and employees in other National Academies’ departments through effective communication. Good communication and interpersonal skills with a proven ability to effectively interact with all levels of employees.
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