Coordinator for Applications and Vetting, English Language Programs - Center for Intercultural Educ

Washington D.C.
Apr 06, 2017
May 23, 2017
Full Time
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Coordinator for Applications and Vetting, English Language Programs - Center for Intercultural Education and Development

Since 1981, Georgetown University Center for Intercultural Education and Development (CIED) has been recognized as a leader in educational exchange programs for people around the world ranging from youth to senior business and public policy officials. CIED programs tap the distinguished academic resources of the University and the Center's more than 30 years' expertise in educational experiences that forge intercultural understanding.

The English Language Programs, funded by the US Department of State, sends experienced US TESOL professionals to educational institutions on short- and long-term assignments in all regions of the world. Short-term participants, Specialists, and long-term participants, Fellows, are cultural ambassadors who promote English language learning and mutual understanding through cultural exchange.

The Coordinator for Applications and Vetting, part of a sixteen-person team administering the English Language Programs, participates in the development and adaptation of processes for the English Language Programs, for example, reviewing and vetting applicants; updating and maintaining applicant information, databases, and program email accounts; matching applicants to projects and communicating this information to U.S. Embassies; and participating in program recruitment and outreach activities.  Reporting to the Associate Director, the Coordinator has duties that include but are not limited to:

English Language Programs Participant Application Review and Selection

  • Participates in the development and adaptation of processes for applicant vetting, selection and matching to appropriate projects.
  • Manages the contract process for outside application Eligibility and Panel Reviewers.
  • Manages applicant portfolios and documents through the review and selection process.
  • Reviews applications submitted for the EL Programs, including a preliminary review and rating of applications to determine basic eligibility; conducts and transcribes application interviews; and reviews and evaluates designated segments of the application.
  • Completes on-line portfolio summaries and scoring charts for applicants.
  • Manages and maintains extensive applicant and project tracking documents and databases.
  • Downloads, saves, and edits program proposals.
  • Review proposals, conducts their needs assessment, and creates rosters of applicants matching the project needs.
  • Prepares applications for panel review process.
  • Coordinates panel review meetings by reserving and setting up room and A/V needs.
  • Participates in, and maintains records of, the panel review process matching applicants to projects.
  • Creates and maintains roster building summaries.


  • Maintains all email accounts related to the application process.
  • Responds to prospective and current applicant questions.
  • Confirms applicant interest in and availability of projects.
  • Maintains communication with U.S. embassies regarding projects, and facilitates the selection of applicants.
  • Provides the U.S. Department of State with regular updates regarding the matching and selection process.

Technology (Online Application and Website)

  • Participates in the online application design, testing and upgrades.
  • Participates in weekly meetings with online application development company.
  • Maintains and updates applicant/participant information in the on-line system.
  • Prepares and provides content for the English Language Programs website, including updated eligibility requirements, the application and review process, and project locations.

Program Support

  • Participates in meetings with U.S. Department of State regarding annual review of applicant eligibility requirements, application, and review process for EL Programs applicants.
  • Participates in other program activities such as webinars, trainings, and on-line Community of Practice.
  • Conducts site visits and presentations to local MA-TESOL institutions and regional TESOL organizations, as needed.
  • Attends Fellow Mid-Year Professional Development Conferences, as needed.
  • Attends the annual National TESOL Convention, as needed.
  • Prepares statistics on application numbers and applicants, as well as content for quarterly reports.

Position requirements

  • Master's degree in TESOL or related field or Bachelor's degree in TESOL or related field with commensurate TESOL experience
  • Professional TESOL experience
  • Exemplary collaborative capacity
  • Ability to work in a fast-paced and challenging environment
  • Ability to understand, synthesize and conceptualize input and requests from multiple stakeholders
  • Outstanding interpersonal verbal and written communication skills with ability to interact and communicate in a positive manner with a diverse clientele, including universities, membership organizations, program candidates and government employees
  • Demonstrated effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service
  • Proficiency in Microsoft Office Suite applications

Preferred qualifications

  • Alumnus or alumna of the U.S. Department of State English Language Fellow or Specialist Programs
  • Experience working with federally funded exchange programs and/or educational programs
  • Experience living and working overseas

Submission Guidelines:

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EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex, disability status, protected veteran status, or any other characteristic protected by law.

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