Director of Budget, Financial Systems and Reporting

Alexandria, Virginia
Mar 31, 2017
Jul 10, 2017
Executive, Director
Full Time

Job Description:

The Director of Budget, Financial Systems and Reporting directs and leads all efforts necessary to prepare, revise, present, coordinate and control the annual budget of the school division including operating funds, grants and special revenues, and a multi-year capital improvement program; leads complex budget projects and conduct complex financial studies with cross-functional impact; develops budget assumptions, sensitivity analyses, short and long range forecast including, but not limited to, enrollment, staffing, classroom needs, revenues, expenditures, and fund balance; provides exceptional and quality service to all customers. This position reports to the Chief Financial Officer.


  • Education: Master's Degree in Accounting, Finance, or business-related area preferred.
  • Experience:
    • Five years of leadership experience in public sector budgeting and financial management, with good working knowledge of GAAP, GASS and GASB required.
    • Experience in K-12 public education and process re-engineering preferred.
  • Key Competencies:
    • Demonstrated expertise in budget development, internal controls, ERP, strategic planning, "Best Business Practices" and state-of-the-art financial and management strategies and techniques.
    • Ability to lead, mentor, coach and develop budget staff, and work concurrently on several projects and still meet deadlines.
    • Ability to work harmoniously and communicate effectively with school principals, instructional leaders, school personnel, administrative leaders, the school board and the community at large.

Essential Functions:

  • Develops the school division's annual budgets and financial forecasts to provide financial guidance and recommendations to the Superintendent and/or the School Board.
  • Supports the Educational Facilities Department in the development of the 10-year Capital Improvements Program Budget and oversee the fiscal management and reporting of CIP funds.
  • Implements different budget development methods and techniques in order to align resources with the education plan and the strategic planning objectives.
  • Reviews, improves, and maintains the chart of accounts and overall budget structure for proper tracking, monitoring and reporting of actual expenditures in accordance with the approved budgets; develops and maintains continuous improvement process for appropriation control.
  • Establishes and executes key communication strategies to ensure public participation and understanding of the ACPS budget process and long-range plans.
  • Compiles statistical and financial data to notify management of high-risk areas and recommend innovative remedies for improvement
  • Enforces accounting, procurement, and payroll procedures to maintain internal controls throughout the division and ensure compliance with all applicable regulatory requirements.
  • Prepares and analyzes monthly financial reports including benchmarks and routine State reports; identifies areas of concern, and reviews them with schools, departments, and the Chief Financial Officer.
  • Oversees the administration of the Division's Enterprise Resource Planning (ERP) system, ensuring effective security, internal controls, and workflow processes.
  • Manages ongoing implementations of new ERP modules and version upgrades, system troubleshooting and issue resolution.
  • Develops standard/routine reports to support business functions and ensure quality control and proper stewardship of resources.
  • Manages all grant funds to ensure timely reporting, availability of funds, and compliance with the grantor's fiscal requirements.
  • Establish and track performance measures to support continuous improvement of business operations
  • Serves as a resource person and liaison for schools, support departments, executive staff, City finance staff, and the community.
  • Provides information, training, and technical assistance to ACPS staff on budget and financial management procedures, requirements, and practices.
  • Reviews all appropriate policies, regulations, and procedures and propose revisions as needed on issues that relate to financial functions to support improvement of all business operations.
  • Assists with departmental personnel administrative functions as assigned (e.g. training, supervising, evaluating, etc.) to build staff capacity while enhancing productivity of personnel and ensuring division outcomes are achieved.
  • Composes and presents a wide variety of materials in written and electronic formats (e.g. reports, memos, letters, policies, etc.) to document activities, provide written reference and/or convey information.
  • Participates in School Board, City Council, advisory committee and community meetings as assigned for the purpose of conveying and/or gathering information required to perform functions.
  • Assigns, coordinates, and supervises the flow of work within the Budget Office.
  • Performs other duties as assigned by the Chief Financial Officer.


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