Grants Systems Manager, Financial Support - Georgetown University Medical Center

Washington D.C.
Mar 30, 2017
May 12, 2017
Finance, Management
Full Time
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Grants Systems Manager, Financial Support - Georgetown University Medical Center

Georgetown University Medical Center (GUMC) is an internationally recognized academic medical center whose missions of research, teaching and patient care are carried out with a strong emphasis on community outreach and the Jesuit principle of cura personalis — care of the whole person.  GUMC consists of the School of Medicine, the School of Nursing & Health Studies, Georgetown Lombardi Comprehensive Cancer Center, and Biomedical Graduate Research and Education.

The Grants Systems Manager analyzes, coordinates and leads the system and processes to support all phases of grant management cycle, including proposal and award maintenance for Georgetown University Medical Center.  S/he supports users, answers questions, determines the best process that maximizes the system, and works closely with the core system support team, GUMC's Office for Sponsored Research (OSR) and Dean for Research (DOR).  Reporting to the Director of Decision Support, the Grants Manager has duties that include but are not limited to:

Grants Management

  • Evaluates, documents and makes recommendations on the process flow for Georgetown University Medical Center' grants processes (grants, contracts and cooperative agreements from federal, state, and local agencies as well as for private entities) to include: proposal budgeting, approval, submission, award acceptance, sub-awardee and contract development and processing, post award reporting, compliance and costing principles. 
  • Assists in ensuring the processes meet the needs for submission of proposals to the various sponsor agencies and that reporting complies with the requirements of all sponsoring agencies - specifically federal regulations including OMB circulars. 
  • Identifies data points and critical data required to be mapped into the new system, manages the transition of data, and cleans up data as required for integration into the new system. 
  • Participates in the development of test and implementation plans - test scenarios, test data, and expected results.

Data Management and Reporting

  • Administers all GUMC grants data, including verification and design.
  • Designs reports for the grants management processes, to include budgeting vs actual, milestones, new awards, and other reports, both existing and new, using reporting tools that include both the Workday system and the Cognos financial reporting environment.

Systems Support

  • Meets with University departments and stakeholders to understand current grants management processes, and analyzes how best to transition, when appropriate, these processes, work flow and data to a new system. 
  • Recommends changes to current processes or new processes based on the review and analysis of business requirements and how they will be carried out in the new system - to include considerable follow up with these departments to ensure that business flow is properly understood, documented and ready to transition to a new system.

Policies and Procedures & Compliance Management

  • Documents requirements for all business processes related to grants management; modifies and creates GU policies and procedures; tests the business processes in Workday; and documents and conducts training for all business processes.  
  • Completes weekly status reports for the Project Director; and conducts weekly status meetings to proactively communicate the progress of the implementation plan.
  • Administers compliance related processes, including Effort Reporting management, Budget to Actual Review, and other grants related processes required by GU policy.


  • Bachelor's degree in Accounting, Finance, Management Information Systems or some related field
  • 5 years of progressively responsible experience in financial system support
  • Practical activities, data warehouse support activities, or business
  • Demonstrated knowledge of financial applications and modern data analysis and reporting tools
  • Ability to analyze and document business processes in a technical format
  • Understanding of project management software. 
  • Knowledge of the pre- and post-award processes and cost principles
  • Demonstrated project management skills, strong business acumen, process and data analysis and solutions oriented

Preferred qualifications

  • Experience with grants management life cycle
  • College or University work experience
  • Prior experience as a grants administrator and process improvement
  • Experience with Cognos BI tools

Submission Guidelines:

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Need Assistance:

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Need some assistance with the application process? Please call 202-687-2500

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex, disability status, protected veteran status, or any other characteristic protected by law.

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