Staff Accountant for Gift Administration - Office of Advancement

Washington D.C.
Jul 06, 2017
Jul 20, 2017
Full Time
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.


Staff Accountant for Gift Administration - Office of Advancement

The Staff Accountant is the dedicated liaison between the Office of Advancement and General Accounting to insure University compliance to accounting standards for not-for-profit organizations.  S/he  acts as the in-house specialist on related accounting pronouncements including, but not limited to, FASB 116, 117, & 124; reconciles bank accounts, balance sheet related accounts, contribution accounts; administers the reporting of contributions received by the University; and ensures the sub-ledger agrees to the general ledger, as well as other management reporting.  Reporting to the Director, Gift Administration and Recording Secretary


  • Performs complex monthly reconciliation for Advancement's lockbox account, the gift-in-holding account, the gift of securities account, the securities in holding proceeds account and the gift deposits account.
  • Provides monthly updates and reconciliations of these accounts to the General Accounting Office.

Campaign Management Reporting

  • Prepares various reports within Advancement that include the weekly Top 20 Report, the monthly Fundraising Report, & the quarterly Capital Project Cash flow Reports and the quarterly six and seven figures gifts report.
  • Reports are distributed applicably to staff & senior management within Advancement.

External Audit Assistance

  • Participates in the University's Interim & Annual Financial Statement Audit (managed by General Accounting) regarding the Office of Advancement.
  • Prepares schedules and support work papers as requested among these areas of focus: Pledge Allowance Analysis, Outstanding Pledges Analysis, and other gift giving schedules.

OGA Departmental Accounting

  • Responsible for maintaining the department's budget, including reconciling Pro-Card transactions, and other expenses and reporting on budget to actual progress throughout the year.
  • Performs ad hoc financial analysis and reporting on campaign activity based on special requests by management.
  • Provides in-depth financial analysis and review in the following areas: pledge statement reminders, outstanding OSP pledges, and pledge payment schedules.

Customer Service

  • Partners with Advancement's Gift Accounting staff, the GAO staff in Financial Affairs, and development officers within the Office of Advancement.
  • Serves as a liaison between Advancement's Gift Accounting & Financial Affairs (mainly GAO) concerning the Gambit/PeopleSoft Interface, the recording of gifts, and processing procedures.

Special Projects

  • Works on special projects, such as Endowment and OSP reporting, and various external surveys (including VSE/CAE), as needed.
  • Assists in other projects from time to time, such as Internal Audits performed by GU Staff or compliance audits requested and performed by outside parties.


  • Bachelor's degree
  • 1 to 3 years of progressive experience in accounting environment - preferably with direct non-profit experience and experience in the reconciliation of complex accounts
  • Strong writing skills and effective verbal communications skills
  • Strict compliance with confidentially requirements
  • Attention to detail and excellent follow-up skills
  • Strong computer skills in MS Office, particularly Excel and Word

Preferred qualification

Progress towards a Certified Public Accountant (CPA) or similar certification

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

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EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex, disability status, protected veteran status, or any other characteristic protected by law.

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