HR Coordinator

Employer
Northwest FCU
Location
Herndon, VA
Posted
Mar 20, 2017
Closes
Mar 21, 2017
Function
Human Resources
Industry
Other
Hours
Full Time
Requisition Number 17-0016 Post Date 2/2/2017 Title HR Coordinator City Herndon State VA Description The primary role of this position is to assist Northwest Federal Credit Union to live out our vision to be the lifetime financial partner for our member-owners. One of the primary means to achieve this end is to develop a highly effective team of employees and develop each employee to their highest potential through coaching and leadership. This position is responsible for ensuring that outstanding service is delivered to both internal and external members. A key component of this service to external members is to ensure each employee identifies membersa€ (TM) financial needs and suggests appropriate Credit Union solutions.Serves as a primary point of contact for the day to day administrative matters related to employee service and HR processes and procedures. Provides coordinator and administrative support to the Human Resources team. Responsible for maintaining HR systems records, employee files, and keeps standard processes operating smoothly and on-time. DUTIES AND RESPONSIBILITIESMust include the following and you may include any additional:- Deliver outstanding service that delivers on our Service Promises.- Meet or exceed the service goals for the position.- Knowledge of the Credit Uniona€ (TM) s products and services.- Complete BVS classes as assigned.- Maintain department policy and procedure documentation accordingly.- Remains cognizant of and adheres to NWFCU policies and procedures, and regulations pertaining to the Bank Secrecy Act (BSA).Serves as a primary point of contact for day-to-day HR administrative activities. Manages HR file room and associated processes. Orders flowers, bereavement plants and birth blankets. Maintains and orders office supplies. Orders lunch for special events and meetings. Follows standard procedures to process full life-cycle employment actions related to new hires, supervisor changes, position and salary changes, and terminations. Completes personnel action forms to document progressive moves, and terminations. Updates HR Employee Status Workflow for Training with any applicable changes to employment status. Creates benefit files and maintains hard copy employee & benefit files. Assists with electronic archiving of all files. Distributes necessary paperwork for new hires, active, and terminated employees to payroll. Maintains EEO information, and other filing systems as mandated by law. Sells discounted movie tickets, tracks ticket sales and restocks as needed. Sends alerts on the employee intranet for events and employee notices. Receives and delivers mail to human resources employees. Reviews new-hire files for accuracy and verifies all documentation is received from recruitment prior to the start date. Collects any missing documentation from new-hire employee.Creates certificates and plaques/orders trophies and follows procedures to ensure employees receive their awards on time. Establishes and maintains effective communication, coordination, and working relationships with awards vendors. Maintains and monitors inventories; orders when necessary. Generates monthly report for birthdays and anniversaries. Prepares cards with Executive team signatures and mails within the designated time frame. Assists the Employee Relations Specialist with planning special employee events such as the annual employee BBQ. Maintains supply of decorations for celebrations in Human Resources closet. Assists Benefits with daily needs and coordinating events. Meets weekly with the benefits specialist to document procedures. Maintains scheduler for ancillary benefits such as on-site car wash and massage days. Helps coordinate benefit event planning and provides support the day of the event. Works with Health Fairs Direct to coordinate dates and times for wellness coaching, lunch & learn meetings, and other applicable events. Prepares an agenda for the wellness champion meetings, attends, and notates important topics reviewedAssumes responsibility for related duties as assigned. Works/assists on HRIS project and keeps management appropriately informed of area activities and of significant problems. Assists with regular and special projects including employee parties and morale events. Attends and participates in meetings as needed. Provides back-up support to the training team on an as-needed basis. Remains cognizant of and adheres to NWFCU policies, procedures, and regulations pertaining to the Bank Secrecy Act (BSA). Requirements QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Strong interpersonal and customer service skills with excellent organization skills. Ability to handle sensitive and confidential information appropriately. Proficiency with Microsoft Office programs including Word, Excel, Outlook, and PowerPoint. Experience with HRIS database preferred (Ultipro).Excellent attention to detail and deadline driven. Ability to multi-task and demonstrate flexibility, providing recommendations for efficiency.EDUCATION and/or EXPERIENCEHigh School Diploma or equivalent, previous financial and service experience preferred. Excellent verbal, organizational, and problem-solving skills needed.Bachelora€ (TM) s Degree in Business, HR Management or related field preferred, or equivalent/relevant experience. One to two years of experience in an administrative role; Human Resources department experience a plus.SKILLSPC skills include ability to use Microsoft Office products such as Excel and Word, as well is Internet Explorer.Outstanding organizational and time management skills with a demonstrated skill of accuracy and excellent attention to detail. Demonstrated positive, team player approach with ability to prioritize workload and adjust to changing requirements and policies. Intermediate to advanced Word skills a€" proficient with documents, tables, charts, mail merges. Intermediate to advanced Excel skills (create spreadsheets, understanding basic formulas, formatting). Intermediate to advanced PowerPoint skills (create presentations, produce slides). Ability to produce desired results, working within deadlines and time constraints. Ability to maintain confidentiality and sensitive information and able to efficiently operate office equipment telephone, PC, copier, and other basic business machinesLANGUAGE SKILLSLanguage skills require the ability to interpret all requests using effective interpersonal, verbal and written communication skills.Ability to read and comprehend general instructions, correspondence, memos. Ability to write correspondence. Ability to effectively present information to co-workers and the general public. Requires skill in the application of office methods and procedures.MATHEMATICAL SKILLSMathematical skills include the ability to add, subtract, multiply, and divide and effectively use a 10 key calculator.REASONING ABILITYAbility to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.Ability to deal with problems involving a few concrete variables in standardized situations.WORK ENVIRONMENTAbility to function in a financial institution and/or branch environment and utilize standard office equipment, including but not limited to PC, fax, copier, telephone, etc.Works primarily in a climate controlled environment with minimal safety/health-hazard potential. Will be sitting and using office equipment and computers. May have to manage a number of projects simultaneously and may be interrupted on a frequent basis.SPECIAL REQUIREMENTSAll positions require US citizenship and a Federal Government Security Clearance. Those with an active security clearance are encouraged to apply; NWFCU will sponsor the clearance process for qualified applicants. Further, all applicants must pass bondability requirements and will be subject to a credit history check in order to determine eligibility for employment with NWFCU. Necessary accommodations will be made to enable individuals with disabilities to perform the essential functions of this position.We are proud to be an EEO/AA employer Minorities/Females/Disabled/Veterans. We maintain a drug free workplace and perform pre-employment substance abuse testing. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.Please view Equal Employment Opportunity Posters provided by OFCCP here.The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. Apply Online Send This Job to a Friend Careers Browse Open Jobs Search Open Jobs Edit Your Profile View Submitted Applications PRIVACY & INTERNET POLICY | FRAUD CENTER | CAREERS (C) 2014 Northwest Federal Credit Union. 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