Admissions Representative

American Public University System
Charles Town, WV
Mar 20, 2017
Mar 21, 2017
Accountant, IT
Full Time
Requisition Number 16-0042Post Date 1/12/2017Title Admissions RepresentativeLocation Charles Town, WVCompany APUSDescription*There are currently no openings for this position. Please feel free to submit you application in the meantime, and review of your credentials will commence as soon as positions become available. If you have any questions, please for more details.*Please scroll all the way down and click "Apply On-Line" to apply for this posting.Reports to: Admissions ManagerDepartment: AdmissionsOffice Location: Charles Town, WVFLSA Status: ExemptDate Posted: February 3, 2016Date Closing: Open Until FilledSynopsis of Role:The Admissions Representative is the a€œfront linea€ resource of the University for assistance to new and prospective students interested in attending American Military University (AMU) and American Public University (APU). The incumbent has a broad knowledge of the University and its policies (including federal privacy laws for students), degree programs, courses and admissions requirements. The admissions representative is familiar with information related to federal educational funding options, as well as United States military educational funding sources. This role reviews admission documents for admission to an AMU or APU program. The incumbent refers students to appropriate departments for any needed, in-depth assistance. In addition, the admissions representative assists assigned prospects to the point of application, or assigned students from registration through their first session of classes with whatever issues may arise. The admissions representative develops ongoing marketing and communication strategies and utilizes marketing materials/opportunities provided by American Public University System (APUS) to serve assigned prospects or applicants.The admissions representative understands the best practices in the higher education industry, Council for Higher Education Accreditation (CHEA), and demonstrates an understanding of the needs of adult learners/non-traditional students. The incumbent refers students to appropriate internal and external departments for any needed in-depth assistance; acts as liaison between students, faculty, and administrators; presents virtual open houses; and participates in University activities aimed at improving the climate for students.Depending on the needs of the department, the admissions representative may be assigned to:a€ cents Prospect Managementa€ cents Undergraduate Admissionsa€ cents Graduate Admissionsa€ cents Readmission and Retention**This position requires engagement in student recruitment, admissions and/or financial aid activities, and therefore, is ineligible to receive certain types of incentive compensation.**Essential Functions:a€ cents Provides immediate, ongoing and efficient information to prospects and students in a timely manner, either via telephone or e-mail.a€ cents Protects the privacy of student accounts through compliance with federal student privacy law (Family Education Rights and Privacy Act).a€ cents Evaluates the academic records of prospective and new students for admission to APUS programs.a€ cents Develops efficient marketing strategies and communications.a€ cents Demonstrates skill in using Customer Relationship Management (CRM) and other software applications used in enrollment management.a€ cents Resolves routine and escalated customer concerns in a professional, efficient manner.a€ cents Maintains a productive working relationship with other University departments, such as financial aid, fulfillment, veteran and GI Bill assistance, student services and marketing.a€ cents Meets or exceed performance goals and metrics as determined by department leadership.a€ cents Keeps work area organized and in a professional appearance at all times.a€ cents Adheres to assigned work schedule.a€ cents Assists other enrollment management team members with special projects as assigned.a€ cents Builds relationships with prospective and/or current students by representing the University through email, chat, phone, representative landing pages, live open houses, training videos, recruitment/welcome videos and/or social media.a€ cents Performs other duties as assigned.Work Environment and Physical Demands:a€ cents Standard office environment in Charles Town, West Virginia.a€ cents This position could be asked to work a variety of shifts: 8 am to 4 pm, 9 am to 5 pm, or 11 am to 7 pm Monday through Friday, or 9 am to 7 pm Monday through Thursday.a€ cents Work schedule may include night and weekend hours and/or occasional travel. Ability to work evenings and Saturdays required.a€ cents May require telecommuting. High speed Internet and dedicated work space at home is required.RequirementsRequired Skills:a€ cents Excellent verbal and written communication skills.a€ cents Ability to learn quickly and work in a high energy team environment.a€ cents Excellent organizational skills and the ability to work under time sensitive deadlines.a€ cents Strong problem solving skills.a€ cents Ability to work successfully with limited supervision.a€ cents Ability to give well-organized, informative and engaging presentations.a€ cents Ability to be a team player by sharing information and offering assistance to colleagues.a€ cents Ability to offer thoughtful contributions at meetings and the ability to respect others regardless of differences.a€ cents Ability to handle escalated issues calmly and appropriately and to take initiative to resolve problems and offer solutions.a€ cents Ability to demonstrate proficiency with applications used in the admissions department.a€ cents Ability to build rapport with prospects and students and to provide timely, accurate information.a€ cents Demonstrated understanding of Family Educational Rights and Privacy Act (FERPA) guidelines and internal policies regarding student and employee privacy.a€ cents Ability to understand and follow professional standards and University procedures.a€ cents Ability to understand and effectively explain APUS history, mission statement, vision, policies, accreditation, procedures, and programs (including funding sources for students).a€ cents Ability to compare and contrast APUS with major competitors.a€ cents Understanding of higher education in the United States as enrollment procedures for the members of the United States Armed Forces.a€ cents Demonstrated knowledge of APUS history, goals, mission, organization structure, and strategic objectives, including the ability to extract analysis information from reports.Required Experience:a€ cents Bachelora€ (TM) s degree or higher required .a€ cents Ten or more years in a customer service environment, preferably in sales or education required.a€ cents Experience with online and/or higher education preferred..

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