Administrative and Office Specialist III

Fairfax, VA
Feb 10, 2017
May 17, 2017
Full Time

Job Category : Classified Staff

Working hours :

Salary : Commensurate with education and experience.

Web Announcement :
Administrative Assistant

The George Mason University Office of Graduate Studies, within the Volgenau School of Engineering, invites applicants only for an Administrative Assistant vacancy. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason’s academic and culturally inclusive environment.

Responsibilities: Reporting to the Coordinator for Graduate Academic Affairs, this position must work collaboratively with university constituents. Significant interaction will occur with students at the graduate and doctoral levels. This position will act as reception for the Graduate Student Affairs Office, as well as the Office of Graduate Admissions and Recruitment. Major duties include: managing the Senior Associate Dean’s calendar and external relations engagements including scheduling appointments, planning and assisting with special events, handling travel arrangements for all of the Senior Associate Dean’s direct reports, maintaining databases/files, and assisting with the coordination of the Commonwealth Graduate Engineering Program (CGEP). Other duties include but are not limited to: answering telephones and responding to e-mail; investigating student inquiries and directing students to appropriate university services; ordering supplies; serving as telecom coordinator; preparing routine written correspondence, forms and reports; and maintaining office files and machines. This position also supports management of the Ph.D. in Information Technology program which includes coordination of the qualifying examination process (administered twice per year).

Special projects are assigned, as needed.

Required Qualifications: The successful candidate must possess outstanding customer service and problem-solving skills; strong written and oral communication skills; be detail-oriented; and have demonstrated computer skills using MS Office suite software, Internet and e-mail. The ability to multitask with minimum supervision, to prioritize work, and to maintain student confidentiality are imperative.

Preferred Qualifications: A bachelor’s degree and experience working in a multifaceted higher education office are preferred.

Special Instructions : For full consideration, applicants must apply for position number 01527z at by March 31, 2017; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

MasonAd : Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report Up and Coming spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Masons diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!

George Mason University, Where Innovation is Tradition.

Equity Statement : George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.

Job Close Date : 2017-03-31

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