Administrative Assistant

Davis Wright Tremaine LLP
Washington, DC
Mar 15, 2017
Mar 24, 2017
Full Time
**ADMINISTRATIVE ASSISTANT** **Office:** Washington DC **SUMMARY:** This position is responsible for providing support to the Washington, DC office administrator; primary responsibilities include day-to-day processing of matters related to the office trust and operating accounts; accounting administrative support including processing invoices, maintaining petty cash and check ledgers; and other administrative assistance as needed including, but not limited to, minutes for various administrative DC meetings; providing information and assistance to the local Office Services Team; assistance with office-wide social events. **RESPONSIBILITIES** **Accounting** * Keep thorough record of all trust account deposits and disbursements; deposit retainer checks; cut checks from trust account as requested by Accounting Department. * Maintain thorough record of operating account expenditures; cut checks from operating account; make deposits into operating account. * Process all WDC office invoices (code invoices with G/L or client number); submit to Office Administrator for approval; send to Accounting Department for processing / payment. * Maintain petty cash box; dispense petty cash; keep track of outstanding money and receipts; reconcile receipts with cash; prepare petty cash check. * Process check requests; submit to Office Administrator for approval; send / scan to Accounting Department; cut checks if urgent; keep copies of checks. * Maintain WDC office credit card expenditures; reconcile charges; prepare appropriate expense report. **Administrative** * Attend various office meetings and record minutes. Finalize, circulate and maintain minutes in various binders. * Initiate and maintain contact with office vendors (as appropriate conduct cost comparisons). * Assist with answering questions/providing guidance to the Office Services Team. * Monitor, maintain records and notify attorneys and staff of personal charges (for example FedEx, UPS, etc.); track requests for payment and send payments to Accounting Department for processing. * Assist with planning and executing various DC social events. **CANDIDATE PROFILE** Work Experience & Abilities Required * 1+ years of experience as an administrative assistant is preferred; accounting or bookkeeping experience is preferred; experience in a professional services organization is a plus. * Demonstrated working knowledge of Microsoft Word and Microsoft Excel is required; knowledge of all MS Office products strongly preferred. * Ability to organize assignments; work under pressure and meet deadlines. * Ability to communicate effectively and professionally with lawyers, managers and staff. * High attention to detail and excellent organization skills. * Ability to communicate clearly and work independently with minimal supervision. This position description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities. #LI-CV1

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