Procurement Specialist (856-679)

Rockville, Maryland, United States
Mar 15, 2017
May 05, 2017
Full Time

The Procurement Specialist is a hands-on non-supervisory position responsible for managing the procurement of goods and support procurement of services, as needed, for a growing portfolio of Global Public Health (GPH) programs, including donor funded and USP funded programs. S/he will manage the entire procurement process for equipment, supplies, and Pharmaceutical, and execute and coordinate the day-to-day procurement functions in close collaboration with the program staff both in HQ and the field. The Procurement Specialist will serve as the subject matter expert for GPH procurement of goods functions and ensure compliance with donor rules and regulations as well as USP internal policies and procedures. S/he will also be responsible for procurement related manuals and Standard Operating Procedures (SOPs) and for working with program staff and leadership/management on their revisions to bring efficiency in the procurement procedures.

Roles and Responsibilities:

  • Manages the entire procurement process (identifying suppliers (competitive and/or non-competitive), conducting price analysis, placing order, coordinating shipping logistics (both international and domestic) and tracking shipment and delivery for laboratory equipment, supplies (chemicals, reagents, consumables, Minilabs) and comparator products used by manufacturers in the bioequivalence studies.
  • Assists program staff in USP HQ and Field Offices to develop annual procurement plans in coordination with GPH Senior Manager, Finance and Administration to ensure program procurement needs are met in a timely fashion.
  • Ensures compliance with donor regulations and USP procurement procedures for both USP HQ and field procurement requests, and ensures that all procurement is fully and transparently documented.
  • Maintains procurement tracking log and/or develops other tracking tools and ensures adequate record keeping systems for purchase orders numbers, inventory counts, shipping documents, etc.
  • Manages Government Property tracking and reporting requirements, and supports development of disposition plans, as needed.
  • Maintains a database of reliable supplies for different categories of equipment and supplies and serves as liaison with USP Quality Assurance Department regarding GPH’s supplies list.
  • Provides technical support and training on procurement of goods to staff, particularly Procurement staff in the field, to ensure USP quality standards and donor compliance are met.
  • Serves as a liaison with USP Trade Compliance regarding guidance on export of supplies and equipment.
  • Serves as the process owner for the Procurement Manual and Procurement of Goods SOP and the Government Property Operational Manual and SOP, and leads revisions to manuals/SOPs in close coordination with GPH Senior Manager, Finance and Administration.
  • Support procurement of services (professional and technical), as needed.
  • Performs other duties as assigned.

Basic Qualifications 

  • Bachelor's degree in business management or other related field
  • Minimum of 5 years of relevant experience in procurement, purchasing, accounting, finance, and/or related field  
  • Prior procurement experience with USAID or other U.S. Government funded programs

Preferred Qualifications

  • Knowledge of scientific supplies/equipment used in the general sciences, laboratories is preferred
  • Strong time management and prioritization skills and ability to meet deadlines; highly organized and detail-oriented
  • Demonstrated ability to handle multiple and at-times competing priorities in a fast-paced environment Strong multicultural communication and interpersonal skills
  • Ability to work independently and within a team environment, particularly to problem-solve issues that arise
  • Proven capability to productively support HQ and field office staff
  • Demonstrate ability to cooperate in a team environment
  • Excellent verbal and written communication skills
  • High level of proficiency with office technologies and computer application including MS office products, database systems and the internet
  • Experience with other international donor policies

USP offers an impressive benefits package, including:

  • Generous paid time off – 13 paid holidays, 10 sick days and 15 vacation days per year to start
  • An annual 401(k) contribution, beginning after 1 year of service, of 10% of pay (base and bonus) every pay period that vests immediately
  • Comprehensive individual and family healthcare plans with affordable premiums and low annual deductibles ($250/individual or $500/family)

The U.S. Pharmacopeial Convention (USP) is a scientific nonprofit organization that sets standards for the identity, strength, quality, and purity of medicines, food ingredients, and dietary supplements manufactured, distributed and consumed worldwide. USP’s drug standards are enforceable in the United States by the Food and Drug Administration, and these standards are used in more than 140 countries.

Being a part of USP means belonging to a diverse culture made up of more than 1,000 talented professionals working together at five international locations. We share our expertise in science, IT, human resources, quality assurance, communications, administrative management, and more...all to support an overall mission dedicated to making a difference by providing standards and programs that help improve the quality of medicines, dietary supplements, and foods worldwide.

USP is proud to be an equal employment opportunity employer (EEOE) and affirmative action employer. Employment selection and related decisions are made without regard to sex, race, age, disability, religion, national origin, color, veteran status, sexual orientation, gender identity or any other protected class. We are committed to working with and providing reasonable accommodation to individuals with disabilities.

USP does not accept unsolicited resumes from 3rd party recruitment agencies and is not responsible for fees from recruiters or other agencies except under specific written agreement with USP. 

Job Location Rockville, Maryland, United States Position Type Full-Time/Regular