Project Manager, Calcagnini Contemplative Center - Facilities Management
Project Manager, Calcagnini Contemplative Center in Bluemont, Virginia - Facilities Management
Georgetown University's Calcagnini Contemplative Center in Bluemont, Virginia, is seated on 55 acres in Clarke County Virginia, and is comprised of 28 cabins, a dining hall/kitchen, community building, chapel, farmhouse, caretaker house, and a small storage shed. The center hosts a wide range of religious and spiritual retreats, including retreats for Georgetown's Catholic, Protestant, Muslim, Jewish, Hindu and Buddhist communities.
The Project Manager is solely responsible for all aspects of the Center's facilities maintenance, operations and security therefore - for the smallest of needs to the greatest - and therefore is required to live on-site in the 3-bedroom caretaker house. S/he provides demand maintenance response during retreats, preventive maintenance when retreats are not in session, contractor oversight and direction, and security and access as needed. The Project Managers handles facility functional operations, small projects, planning preventive maintenance; and performs such maintenance as rough and finish carpentry, drywall patching, painting, and cutting firewood.
The work schedule for the position is necessarily flexible because the Project Manager is required to be at the facility during all retreats - some of which occur during the week, but most occur during weekends.
The Project Manager, though necessarily managing responsibilities with great independence, reports directly to the Associate Director of Tenant Services in Facilities Management with a dotted line reporting to Campus Ministry, has duties that include but are not limited to:
Performs general preventive and demand maintenance, to include but not be limited to:
minor repairs, unstopping toilets, changing filters, clearing the road and/or paths, splitting wood or purchasing firewood, snow removal, patching and painting of walls, fixing kitchen equipment, repairing roofs, troubleshooting and repairing all systems at the facility, check of fluid levels for propane, septic; monitors the fire alarm pane/system, locking and unlocking of the gate to the CCC, checking and repairing the perimeter fencing, and performing security checks.
Coordination of Contracted Services
- Schedules and coordinates annual service work - for example, pest control, fire protection systems, fire extinguishers, septic system, well systems, and emergency generator.
- Provides access contractors - for example, electric meter reading, landscaping, snow removal, water testing, county and state inspections, trash collections, and deliveries.
- Reviews contractor invoices for services rendered; approves for payment.
- Communicates with Campus Ministry prior to events/retreats to ensure all set-up requirements are identified and met.
- Performs a “day of retreat” check-in with retreat coordinator/staff to address any unmet or new needs.
- Welcomes and provides a large group orientation of the facilities to each group.
- Is availability during all retreats and events, ensuring that facilities needs/requests are addressed in a timely manner.
- Works with retreat leaders to help build better retreats/events for the future.
- Puts buildings into sleep or wake mode around scheduled events; schedules and directs laundry and cleaning contractors for event activities; inspects facility before and after events; keeps proper inventories of all retreat related materials, such as cabin flashlights; provides light first aid as needed; and provides wood to fireplaces -and in some cases, start tended fires.
Mechanical, Electrical, and Specialty Systems
- Works with Main Campus in determining appropriate performance levels for mechanical, electrical, and specialty systems.
- Assists in setting up equipment to ensure proper operations.
- Investigates performance problems to determine causes, such as operational problems, equipment malfunction, improper operation, or failure to meet technical requirements.
- Initiates contracts for project work as needed.
- Reviews all engineering design submittals as presented by contractors or consultants; and reviews, evaluates, and makes recommendations for acceptance or rejection of same based upon compliance with design specifications.
- Develops project scope and design specifications with minimal oversight and supervision.
- Inspects work in progress by both Georgetown University staff and contractors.
- Ensures that accepted construction trade practices and safety procedures are utilized.
- Directs necessary changes, resolves controversial problems, ensures conformance to plans and specifications, and furnishes other assistance as required where deficiencies are noted.
- Maintains records and schedules [for example, Dept of Health (kitchen) and Virginia Dept of Health Office of Drinking Water (wells/water)], generates reports; and files purchase orders, as-built drawings, Operations and Maintenance Manuals, and other relevant documentation for the facility.
- Assists the Associate Director in preparing fiscal year annual reports, identifying work project status, initiation and completion; and preparing annual budget requests identifying anticipated expenses of maintenance and operations.
- Completes online demand work request and prepares metrics for leadership review.
- Makes budgetary decisions for routine matters, as well as for capital expenditures and planned maintenance.
- High school diploma or certified equivalency - 2 year Associate's college degree preferred
- At least 10 years of experience in similar facility operations with the trades that include plumbing, drywall patching, painting, general electrical maintenance and installation - to include 5 years of experience in supervision of subcontractors
- Possession of a technical and mechanical mindset
- A strong and thorough understanding of the facility management industry - though Certified Facility Manager® (CFM) preferred
- Proficient administrative, mathematical and computer to carry out office activities - for example, prepare invoices, track paperwork, and, very importantly, communicate through email with Main Campus collaborators
- Self-reliant, with excellent communications skills, and the ability to work collaboratively and effectively to instruct and direct others
- Ability to provide outstanding customer service and to meet effectively with vendors, contractors, Clarke County representatives, and retreat guests (students, faculty, staff, and alumni)
- Strong work ethic, and the ability to work independently and make sound decisions and, and to develop creative solutions when confronted with unique challenges
- Ability to work from a ladder and access tight locations
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