Financial Support Specialist

Alexandria, Virginia
Feb 17, 2017
Jul 19, 2017
Full Time

Job Description:

The Financial Support Specialist performs a wide variety of financial and budget duties to support all aspects of the financial and budget operations of the Curriculum and Instruction department group; assists in the preparation, revision and monitoring of budgets for all funding sources including the operating fund, No Child Left Behind grants, IDEA VI-B, Virginia Preschool Initiatives, and other special revenue projects; provides appropriate budget guidance and financial support to department personnel and collaborate closely with the appropriate staff from the Financial Services department.; works collaboratively with all schools and departments.

This position reports to the Chief Academic Officer.


  • Education: Bachelor's degree in job related area.
  • Experience: Minimum 3 years of related work experience.
  • Desired:
    • Experience with K-12 financial management.
    • Experience with grants financial management.
    • Experience with public sector financial management.

Essential Functions:

  • Supports the CAO in developing internal financial and budget management processes, procedures and internal controls to enhance information flow and maintain accurate records for assigned departments, offices, and grants.
  • Manages the application process and reporting requirements of the Virginia Preschool Initiative grant and the Virginia Star Quality Initiative (formerly QRIS) grant.
  • Supports all budget and financial requirements and issues related to the VPI and VSQI grants.
  • Initiates, reviews and monitors all purchases for assigned departments, offices and grants, including purchase orders, procurement cards, and other purchase mechanisms.
  • Runs and distributes online budget reports for all assigned departments, offices and grants within the Curriculum and Instruction group.
  • Monitors account balances and related financial activity for all assigned Curriculum and Instruction departments, offices, and grants.
  • Initiates budget transfers and journal entries as needed to ensure compliance with budget limits and correct and appropriate financial reporting.
  • Ensures the timely processing of a variety of accounts receivable and payable documents as required to initiate reimbursement and/or payment in compliance with division policy, regulations, procedures, and relevant legal requirements.
  • Monitors and reconciles monthly financial reports for assigned departments, offices and grants.
  • Assists in position control and staffing reconciliation for assigned grants, departments, and offices.
  • Assists in management, processing, and submission of supplemental, intermittent, and stipend payroll requests.
  • Researches any discrepancy of financial information and communicates findings.
  • Maintains appropriate audit trail of all financial transactions.
  • Supports the Chief Academic Officer in the development and review of the annual budget submission for all assigned Curriculum and Instruction departments, offices, and grants.
  • Performs other duties as assigned by the Chief Academic Officer.