Administrative Support Specialist
A Unified Organization Working as One Team
If you would like to be a part of a Federal organization dedicated to serving our Nation and those who defend it, consider a career with the Department of Defense (DoD) Office of the Inspector General (OIG). The agency promotes integrity, accountability and improvement of critical DoD programs and operations to support mission accomplishment and to serve the public interest. The OIG offers the full range of Federal benefits (see link below) and a flexible work schedule, depending on position requirements.
This position is within the Department of Defense (DoD), Office of Inspector General (OIG), Office of the Mission Support Team (MST), Chief of Staff (CoS) and is located in Alexandria, VA. The incumbent assists the Administrative Officer (AO) with performing management advisory services related to manpower, human resources, resources management, equipment management, space utilization, travel, security, budget, purchases, and records management.
**The January 23, 2017, Presidential Memorandum, entitled "Hiring Freeze", ordered government agencies (including DoD Office of Inspector General) to freeze all hiring of Federal civilian employees. In an effort to ensure DODIG is best positioned to resume hiring after the hiring freeze expires and the Office of Management and Budget (OMB) issues its plan to reduce the size of the Federal Government's workforce, DODIG will continue its recruitment efforts (post job vacancy announcements, evaluate and screen applicants, interview, etc.). NO EMPLOYMENT POSITIONS WILL BE FILLED UNTIL RESOLUTION OF THE HIRING FREEZE, or the position qualified for a hiring exemption pursuant to OMB guidance. We appreciate your patience and understanding in this process. * *
- Occasional Travel
- Less than 5% of work time will require travel
FOR THE GS-09 LEVEL: One year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade (GS-07) within the federal service, which demonstrates the ability to perform the duties of the position, is required:
Specialized experience is defined as: Utilizing administrative policies to provide technical and administrative support to office. Applying technical procedures relating to budget, training, travel, property and supply. Preparing and reviewing correspondence, documents and reports to ensure accuracy of grammar and format and compliance with relevant policies in written products. Analyzing and verifying data and producing reports to perform tasks budget, training, travel, time and attendance and other administrative areas. Using MS Office and automated systems used for budget, training, travel, time and attendance and other administrative areas, and to prepare electronic mail, correspondence and spreadsheets. Working with all levels of management and staff to coordinate work and provide information.
SUBSTITUTION OF EDUCATION FOR SPECIALIZED EXPERIENCE FOR THE GS-09 LEVEL: A Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D. may be substituted to meet the specialized experience requirement. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. Equivalent combinations of successfully completed graduate level education and experience may be used to meet total experience requirements.
FOR THE GS-11 LEVEL: One year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade (GS-09) within the federal service, which demonstrates the ability to perform the duties of the position, is required:
Specialized Experience is defined as: Initiating and managing administrative support functions; serving as a human resources liaison to include human capital planning and management; drafting personnel actions and awards; correspondence control; reconciling financial data and generating ledgers to monitor budget to include annual budget and quarterly updates; identifying and recording training opportunities, resolving the travel system issues/inquiries for component personnel; finalizing documents using software applications such as electronic mail, desktop publishing, calendar, spreadsheet, database and graphics; and managing office inventory to include equipment and supplies. Initiate the evaluation of operating procedures, administrative controls, and report systems to develop or improve work processes; and using IT systems, to include MS Office; SharePoint; timekeeping systems, personnel systems, and travel systems.
SUBSTITUTION OF EDUCATION FOR SPECIALIZED EXPERIENCE FOR THE GS-11 LEVEL: A Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M. may be substituted to meet the specialized experience requirement. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. Equivalent combinations of successfully completed graduate level education and experience may be used to meet total experience requirements.
Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Background or Security Investigation: Position has been designated as Non-critical Sensitive; incumbent is required to obtain and maintain a Secret clearance.
The incumbent of this position is required to submit to urinalysis to screen for illegal drug use prior to appointment and is subject to random drug testing for the duration of service with the DoD OIG.