Deputy Clerk to the Board of Zoning Appeals ( Administrative Assistant IV)

1 day left

Location
FAIRFAX (EJ26), VA
Salary
$41,218.94 - $68,698.45 yr
Posted
Mar 13, 2017
Closes
Mar 24, 2017
Function
Administrative
Hours
Full Time

Attends Board of Zoning Appeals (BZA) meetings; digitally records proceedings and simultaneously takes notes using a computer software program. Independently composes detailed correspondence and minutes. Assists clerk in preparing Returns of Record to the Court, including verbatim transcripts for litigation. Checks public hearing notices for accuracy by reviewing information contained in land and tax assessment records. Prepares and distributes materials for weekly BZA meetings. Responds to phone, face-to-face, and electronic inquiries. Helps maintain BZA agendas, speaker lists, and application files. Works with archives records, and performs other duties as assigned. Requires strong abilities in written and oral communications; knowledge and experience with word processing software and associated document formatting; ability to follow instructions in the performance of a variety of duties requiring attention to detail; and the ability to work independently.

Required Knowledge Skills and Abilities

Math Skills
Basic math skills.

Word Processing/Typing
Intermediate skills in use of applicable Microsoft Office Word.

PC Skills
Intermediate skills in the use of applicable Microsoft Office Suite software;
Intermediate skills in the use of agency specific software applications.

Communication
Ability to communicate well through written and oral means.

Information Abilities
Ability to gather, integrate, and analyze simple data.

Interpersonal Abilities
Ability to establish and maintain effective working relationships with both external and internal contacts.

Executive Assistance
Ability to maintain confidentiality and be sensitive to political issues.

Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience and training equivalent to high school graduation and three years of experience providing administrative support in the assigned functional area(s).

PREFERRED QUALIFICATIONS:
  • Knowledge of Fairfax County Zoning Ordinance and Comprehensive Planning process.
  • Experience working with boards, authorities, and/or commissions.
  • Experience and knowledge using For The Record (FTR) or equivalent recording software.
  • Skills in note-taking, proofreading, customer service, and organization.
  • Excellent oral and written communication skills.
  • Ability to exercise tact and discretion, interact in a friendly and customer-service oriented manner.
NECESSARY SPECIAL REQUIREMENTS:
The appointee to the position will be required to complete a criminal background check to the satisfaction of the employer.

Certain positions with financial responsibility within this class may be subject to criminal background checks and/or credit checks as a condition of hiring and periodically thereafter, as determined by the department head. An applicant or employee may be required to submit a request for a criminal history record check and/or credit check to the appropriate agency. Applicants and employees within these select positions must demonstrate financial responsibility in personal finances as a condition of employment.

PHYSICAL REQUIREMENTS:
Requires one to be able to stand, stoop, bend, stretch, walk, climb, sit, type on keyboard driven equipment, carry and lift up to 20 pounds with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview; may include a written, proofreading, transcription and/or For The Record (FTR) software exercise.

It is the policy of Fairfax County Government to prohibit discrimination on the basis of race, sex, color, national origin, religion, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 711. EEO/AA/TTY.