Research Project Administrator

Washington D.C.
Mar 10, 2017
Apr 14, 2017
Full Time

Research Project Administrator 

Job Overview:

Georgetown’s Biomedical Graduate Research Organization (BGRO), home to 53 percent of Georgetown University's sponsored research funding, led by Robert Clarke, Ph.D., Sc.D., was created to foster cutting‐edge interdisciplinary collaboration and to enhance Georgetown University Medical Center’s basic science and translational research capacity, especially in the areas of neurosciences, child health and human development, cardiovascular‐kidney diseases, infectious diseases and in collaborative work with researchers and clinicians from Georgetown Lombardi Comprehensive Cancer Center. In addition to promoting this lifesaving research, BGRO’s focus on educational and academic excellence in the biomedical sciences is helping to create the next generation of researchers in the United States and around the world. Research Project Administrator position is responsible for research project management and financial management of a grant and gift portfolio awarded to Department of Medicine: Division of Nephrology.

Work Interactions:

This position is necessary to perform administrative oversight and financial management of several research projects. It will report directly to the division chair and assist other division faculty and staff as needed. Research Project Administrator will work with Senior Finance Administrator of BGRO Clinical Finance to ensure effective and efficient management of all financial matters regarding research projects.


Project Management & Financial Management

  • The ideal candidate will possess program and project management skills with the research knowledge and aptitude to ensure medical research projects are progressing on established timelines and adhere to project budget.
  • Prepares grant proposals in cooperation with principal investigators and university partners.
  • Assists in writing and development of medical research papers and presentations.
  • Leads the implementation of project activities as assigned.
  • Review and approve labor distributions to grants to ensure that it reasonably reflects employees’ level of effort on the project.
  • Convenes topic‐focused faculty working groups and supports the work of multidisciplinary teams.
  • Coordinates and monitors progress of projects, prepares all grant related progress reports, financial reports, IRB requests and documentation, monitors human subjects compliance, IACUC compliance and other regulatory requirements.
  • Organizes and manages implementation of project activities including evaluations, data collection and management, project coordination, and collaborative relations.
  • Coordinates and attends meetings to determine project requirements and participates in establishing timelines and project organization.
  • Tracks and manages program activity and collaborates with partners to assure integrity of project and timely problem resolution.
  • Assists and guides administrative assistant, student workers and other partners as required. Meets at least once weekly with other members of the team to plan,coordinate and designate work projects
  • Organizes and participates in project meetings and follows up on communication among project participants in conjunction with Principal Investigators.
  • Monitors ongoing project plans, progress, budgets and expenditures and effectively communicates project status to leaders as applicable.
  • Prepares and initiates completion timelines and ensures all required project close out documents are obtained.
  • May prepare project communications via web sites and written materials for partners, sponsors and governmental agencies.
  • Participates in project review and recommends ideas for improvement initiatives.
  • Meets once weekly with PI of the Administrative Core of the PPG to present a review of progress, outstanding or uncompleted work projects and plans for implementation.
  • Monitors grants activities, funding and expenditures budgeted under grant/gift agreements and purchased services.
  • Executes financial transactions ‐ e.g., ordering supplies, preparing documentation for contracts and reimbursements, supporting travel logistics, and managing/procuring equipment.
  • Ensures receipt of goods/services purchased and resolves variances between orders and products received.
  • Prepares post‐award financial reports, and manages project finances, and assist Senior Finance Administrator in representing the BGRO on medical center financial planning and operations meetings.
  • Monitors ongoing project plans, progress, budgets and expenditures and effectively communicates project status to leaders as applicable.

Requirements and Qualifications:

  • Bachelor's degree – preferably in a business‐related field.
  • 3 to 5 years of business administration experience with an excellent knowledge of university environment, office practices, and procedures – and experience in financial accounting.
  • Preference for experience working in an academic medical research environment.
  • Knowledge of financial management systems and practices.
  • Ability to manage multiple projects simultaneously and to meet time sensitive deadlines.
  • Effective management, problem solving, and interpersonal skills.
  • Demonstrable ability to communicate effectively and to work well with members of an academic medical center community and university officials.
  • Strong service orientation and commitment to teamwork.
  • Proficiency with common office productivity financial software and email.
  • Ability to create and use spreadsheets and databases and to use enterprise web‐based financial, personnel, and calendar systems
  • Certified Research Administrator (CRA) preferred
  • Sponsored Project Management (if applicable)


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