Human Resources Specialist

American Public University System
Charles Town, WV
Mar 09, 2017
Mar 22, 2017
Human Resources
Full Time
Requisition Number 17-0020 Post Date 2/22/2017 Title Human Resources Specialist Location Charles Town, WV Company APUS Description Please scroll all the way down and click "Apply On-Line" to apply for this posting. * Reports To: Director, Human Resources* Department: Human Resources* Office Location: Charles Town, WV* FLSA Status: Exempt* Date Posted: February 22, 2017* Date Closing: Open Until Filled Synopsis of Role:The Human Resources Specialist serves are variety of roles and responsibilities within the HR team and across HR functions. The primary responsibility is to participate in full life-cycle recruiting, including: sourcing, screening, and testing for assigned staff positions throughout the organization. Secondary responsibilities include providing administrative and technical support for the HR training & development programs, as well as providing support and participation in organizing company events, and onboarding and new employee orientation. The specialist works collaboratively with all HR staff members as needed. Essential Functions:Recruiting:* Builds and manages relationships with hiring managers, as well as other internal/external clients to ensure achievement of staffing goals.* Partners with hiring managers to determine staffing needs and develop and implement recruiting plans for assigned positions.* Assists managers in developing position descriptions, assessments, screening materials and selection criteria.* Partners with and supports the HR generalist with senior level recruiting needs, as well as immigration processes, document preparation and posting.* Uses traditional and non-traditional resources to identify and attract quality candidates, such as career fairs, online job fairs, and community network events.* Screens resumes, administers writing screens, conducts telephone interviews, administers assessments, makes recommendations for hire, and delivers employment offers.* Manages the internal transfer process, including: screening, coordination of interviews, and delivery of transfer offers.* Manages relationships with outside vendors, search firms, employment agencies, and advertising venues to support staffing goals.* Communicates important employment information during delivery of employment offers (ie benefits, compensation, etc.).* Ensures compliance with all federal/state laws and regulations related to employment, including reference and background/credit checks.* Manages candidate activity and file retention in Human Capital Management System.* Assists with conducting New Employee Orientation (NEO), including completion of onboarding paperwork and I-9 documentation, as well as partnering with HR colleagues to facilitate NEO.* Prepares and submits reports for the Department of Labor and other state agencies as required.* Assists with company student work program and internship coordination in collaboration with internal departments. Training & Development:* Assists with the administrative processes related to training & development, including but not limited to tracking workshop registrations, participant correspondences, survey distribution, and document distribution.* Partners with and supports the training and development program manager with workshop set up and tear down, as well as providing technical assistance and meeting support.* Assists with the development of workshop presentations and handouts.* Presents at workshops for area of responsibility, as appropriate. Other Responsibilities:* Assists with employee events and other human resources activities.* Manages collection, filing and archiving job descriptions across the organization.* Performs other duties as assigned. Work Environment and Physical Demands:* Primary office located in Charles Town with occasional travel to the Manassas office location, APEI subsidiaries, as well as occasional off-site events. Requirements Required Skills:An individual should demonstrate the following competencies to successfully perform the essential functions of this position.* Essential Human Resources Job Knowledge: Strong understanding of current federal/state regulations related to employment (ie EEOC, ADAAA, FLSA etc.).* Problem Solving: Identifies and resolves problems in a timely manner and gathers and analyzes information skillfully; demonstrates solid troubleshooting abilities.* Planning/Organizing: Prioritizes and plans work activities, uses time efficiently and develops realistic action plans; possesses strong organizational skills.* Quality Control: Demonstrates accuracy and thoroughness and monitors own work to ensure quality; strong attention to detail in reporting processes.* Motivation: Sets and achieves challenging goals; demonstrates persistence and overcomes obstacles; measures self against standard of excellence; takes calculated risks to accomplish goals.* Customer Service: Responds promptly to customer needs; meets commitments.* Professionalism: Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.* Adaptability: Adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.* Initiative: Volunteers readily; undertakes self-development activities; seeks increased responsibilities; looks for and takes advantage of opportunities; asks for and offers help when needed; is results driven.* Innovation: Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas; presents ideas and information in a manner that gets others' attention.* Confidentiality: Ability to maintain the highest level of discretion and confidentiality.* Interpersonal Skills: Focuses on solving conflict, not blaming; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others' ideas and tries new things.* Oral Communication: Speaks clearly, confidently and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings. * Written Communication: Writes clearly and informatively; presents information effectively; able to read and interpret written information.* Dependability: Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.* Collaboration: Ability to influence, motivate and collaborate with others.* Works Independently: Proven success working under minimal supervision with the ability to self-direct.* Technical Skills: Strives to continuously build knowledge and skills; shares expertise with others. Required Experience:* Bachelor's degree in Human Resources or related field strongly preferred.* Three years exempt-level experience in HR, management, or a training and development role strongly preferred.* Familiar with standard concepts, practices, and procedures within the human resources field (including recruiting, onboarding, benefits, performance management and training).* Human resources certification such as SHRM-CP/SCP or PHR/SPHR, strongly desired.* Advanced skills in MS Word, Excel, and PowerPoint.* Administrative experience preferred.* Strong presentation skills with audiences of varying sizes.

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