Accounts Payable Specialist

American Public University System
Charles Town, WV
Mar 09, 2017
Mar 22, 2017
Full Time
Requisition Number 16-0281 Post Date 1/23/2017 Title Accounts Payable Specialist Location Charles Town, WV Company APUS Description Please scroll all the way down and click "Apply On-Line" to apply for this posting * Reports To: Manager, Accounts Payable* Department: Finance* Office Location: Charles Town, WV* Date Posted: December 23, 2016* Date Closing: Open Until Filled Synopsis of Role: The Accounts Payable Specialist will be responsible for the entire accounts payable processing cycle including: invoices; expense reimbursements; corporate cards; creating purchase requisitions; responding to employee and vendor questions; and opening, date stamping and distributing accounts payable mail. Additionally, the incumbent will be responsible for the student and transfer record check refund process and maintaining all vendor, transfer record, student refund and employee reimbursement files. Essential Functions: * Collects and processes invoices, expense reimbursements, and check requests.* Routes checks and invoices for approval.* Maintains accounts payable files.* Assists business office with processing student refunds.* Assists transfer records department in processing check requests.* Completes and files the new vendor set-up request forms.* Assists vendors and employees via telephone and email with payment and coding questions.* Assists with month-end, quarter-end, year-end preparation, 1099s, and financial audits.* Handles incoming and outgoing mail for the accounts payable department.* Responsible for the void check process.* Interacts with other departments to achieve daily, monthly, quarterly, and yearly goals.* Assists manager, accounts payable and senior manager, accounts payable with other tasks/duties as needed.* Assists other accounts payable specialists with additional tasks/duties as needed.* Performs other duties as assigned. Work Environment and Physical Demands: * Standard office environment in Charles Town, WV.* Must be able to work Monday through Friday, during core business hours. Some Saturdays and extended hours during peak times may be required. Requirements Required Skills: * Ability to work independently with minimal supervision.* Ability to work under pressure and meet deadlines.* Ability to multi-task on a daily basis.* Ability to be organized, detail oriented, and produce accurate work.* Must be a team player.* Must have a strong work ethic.* Ability to demonstrate a high degree of professionalism and customer service at all times.* Must be dependable and trustworthy.* Ability to communicate effectively through verbal and written English via multiple online and electronic formats. Required Experience: * Minimum two years of recent experience in accounts payable.* Experience with Microsoft Windows based applications (specifically Excel).* Great Plains experience preferred.

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