Sr. Administrative Assistant/Active Secret Clearance required

Location
Chesapeake, VA
Posted
Mar 08, 2017
Closes
May 02, 2017
Function
Administrative
Hours
Full Time
**Position requires a Secret Security Clearance**

 

The Administrative Assistant position performs a variety of administrative tasks in support of the day-to-day operations of the office, providing support to the Program Manager and other leads within the department.

 

    Performs a variety of general administrative tasks, such as preparing reports and correspondence, answering phones, filing, and sorting and distributing mail, in support of the day-to-day operations of an office, group or customer.
 

    Compiles various contract, program, and financial data using various database programs, and prepares bi-weekly status reports based on the results.
 

    Collects and inputs timesheet information into automated accounting system and processes labor corrections.
 

    Processes purchasing requisitions, invoices for consultants and subcontractors, and travel and expense reports.
 

    Serves as point of contact for the office or group on issues related to accounting, human resources, purchasing, and other departments, as well as outside contacts such as customers, vendors, and subcontractors.
 

    May provide work leadership to less experienced clerical and administrative personnel.
 

    Participates in special projects as required.
 

Specific tasks may include:

 

Maintain a schedule of appointments for a manager or office

 

Greet and escort visitors

 

Arrange for the delivery of outgoing mail/packages with the shipping/receiving department

  

Prepare travel/training arrangements and process travel/training accounting/vouchers for the department

 

Draft; proofread; edit and coordinate correspondence

 

Perform research and retrieve information from databases and other resources

  

Maintain tracking records and filing systems; archive files

  

Maintain; update and serve as focal point for databases or spreadsheets

  

Assist in planning; scheduling; organizing; and execution of meetings; events; conferences; and off-sites

  

Participate in meetings and events: may serve as recorder

 

Prepare access rosters and coordinate site-specific visit requests through the Security office 

 

Assist in ordering supplies and equipment

 

Perform administrative back up support for other offices

 

Recommend innovative processes to improve the efficiency and effectiveness of the office

 

Compose written communication in response to complex customer queries

 

Prepare routine status reports and track office-related metrics

 

Coordinate scheduling; organizing; and execution of meetings; events; conferences; and off-sites

 

Attend meetings; events; and forums

 

Assist in maintaining inventories; records; and receipts

 

Education Associates Degree in a related business discipline, or the equivalent combination of education, professional training, or work experience.

Qualifications 5 - 8 years of related administrative experience.

 

 Detail-orientated

 

Ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience

 

Ability to participate productively as a contributing member in a team environment

 

Strong interpersonal skills

 

Ability to be discreet and maintain confidentiality

 

Proficient in the use of Microsoft Office including Microsoft Excel, Word, and PowerPoint and other standard computer applications

 

Knowledge of proper English usage; spelling; grammar; punctuation and sentence structure to ensure that written materials prepared and reviewed are complete; succinct; and formatted correctly

This position may occasionally require some physical activity; lifting objects; bending; crouching down (i.e. to load paper into printers, copiers, and other office equipment); and long periods of sitting.

 As a trusted systems integrator for more than 50 years, General Dynamics Information Technology provides information technology (IT), systems engineering, professional services and simulation and training to customers in the defense, federal civilian government, health, homeland security, intelligence, state and local government and commercial sectors.With approximately 32,000 professionals worldwide, the company delivers IT enterprise solutions, manages large-scale, mission-critical IT programs and provides mission support services.GDIT is an Equal Opportunity/Affirmative Action Employer - Minorities/Females/Protected Veterans/Individuals with Disabilities.