Faculty Assistant, Faculty Support and Journal Administration - Georgetown University Law

Location
Washington D.C.
Posted
Mar 08, 2017
Closes
Apr 01, 2017
Function
Administrative
Industry
Education, Law
Hours
Full Time
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Faculty Assistant, Faculty Support and Journal Administration - Georgetown University Law Center

Georgetown University Law Center boasts the nation's top-ranked clinical program, joint degree and advanced degree programs, world-renowned centers and institutes, an Office of Public Interest and Community Service, and a diverse curriculum rivaling that of any major law school. The LL.M. program offers specialized degrees in some of the academic fields for which Georgetown is best known, including international and trade law, tax law, environmental law, health law and national security law. Although the majority of students study full-time, the Law Center has retained the evening division with its outstanding reputation for academic excellence. The tradition of Georgetown's first graduating class is echoed today in our approximately 40,000 alumni around the world.

The Faculty Assistant for Faculty Support and Journal Administration provides administrative to an average of ten full-time law faculty members in in the entire range of their teaching responsibilities, committee assignments, scholarly writing, and outside academic activities.  Reporting to the Director of Faculty Support and Journal Administration, the Faculty Assistant has duties that include but are not limited to:

Administrative Support

  • Creates class rosters, photo seating charts, and PowerPoint presentations; and assists in the preparation of course materials.         
  • Answers telephones, maintains calendars, photocopies, faxes, schedules meetings and/or conferences, updates web pages, performs LexisNexis/Westlaw research, and makes university-related travel arrangements (including hotel, air, and train).
  • Processes travel related reimbursement requests, as well as committee and teaching-related requests for faculty and their guest speakers.
  • As supervisor assigns, maintains the calendar, teaching schedule, and office hours for individual offices for individual faculty members.
  • As supervisor assigns, supports other faculty to whom the Assistant is not assigned and others who are authorized to have work done by the department.

Coordination and Reception

  • Acts as liaison between faculty and students, other faculty and professionals, faculty and their Research Assistants, as well as faculty and departments.
  • Acts as liaison between faculty and other support functions of this department, including photocopy, mailroom, switchboard, and supply services.
  • Provides directional and informational services to visitors and Law Center community at large.
  • Receives visitors, answers phone calls and transfers as appropriate, and takes messages that are requested to be passed along.

Special Projects          

  • Completes special projects as assigned, paying close attention to detail, quality of work, and project timelines.
  • Meets with appropriate individuals to discuss project details, and progress - including initial input, revision, and text manipulation of legal and non-legal documents from hand written, typed, or dictated media.

Office Equipment

Maintains the shared printer located at work station, including as-needed replacement of toner cartridges and paper supply. Troubleshoots laser printer problems and calls for service as necessary. Assists with printing issues regarding faculty members' individual printers and computers.

Requirements

  • High school diploma or certified equivalency - though Bachelor's degree preferred
  • 3 - 4 years of administrative work experience (a combination of completed college coursework and related work experience will be considered)
  • Ability to perform basic LexisNexis, Westlaw and other on-line database research
  • Proficiency in MS Word and an understanding of other Microsoft applications
  • Familiarity with laser printers, fax machines, photocopiers, and transcription equipment
  • Experience in support functions and in the practical application of customary office practices, procedures, and techniques relevant to assigned tasks 
  • Ability to take initiative to assist faculty members in their teaching and research responsibilities, to accept and follow task directions, and to honor deadlines
  • Excellent skills in organization, multi-tasking, and written and verbal communication
  • Ability to work effectively without immediate access to supervisory guidance

Submission Guidelines:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Please select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex, disability status, protected veteran status, or any other characteristic protected by law.