Invoice Administrator

Employer
Confidential Listing
Location
Rockville/Silver Spring, Maryland
Salary
Starting Salary: $45K
Posted
Mar 04, 2017
Closes
Apr 08, 2017
Career Level
Entry Level
Hours
Full Time

Federal contractor has current vacancy with the Food & Drug Administration in Rockville/Silver Spring, MD for an Invoice Administrator.  Following is a high level list of tasks associated with the position:

  1. Invoice Processing - Specific tasks related to Invoice Processing include, but are not limited to:
    1. Date stamp invoice to reflect date of receipt.
    2. Review the invoice to ensure it is a complete by checking that all required elements of a proper invoice are present and accurate.   Prepare correspondence to the vendor if invoice is unacceptable and return the invoice to the contractor. The correspondence should outline all areas of the invoice that need correction or are being questioned.   Review the invoice to ensure that the rates and prices are in accordance with the contract.
    3. Update the invoice log with invoice information. If the invoice log is online, print out a copy of updated log for placement in the contract file.
    4. Provide the invoice to contract specialist/contracting officer for approval (NOTE: Contractor shall not sign or approve any invoices on behalf of the Government).   Distribute Contracting Officer/Contract Specialist signed invoice to Contracting Officer's Representative (COR) and Division of Payment Services (DPS).   Place copy of signed invoice{ s) in contract file.
    5. Maintain a log of all invoice transactions processed by the contractor shall be maintained to indicate, at a minimum, date received, contract number, invoice number, amount, date provided to Contract Specialist/Contract Officer for signature, date returned and date distributed.
  2. Status of Payment Queries / Payment Research
    1. Research and troubleshooting associated with overdue invoice payments.

The Government is looking for a person who has strong organizational skills, a superior work ethic, and is a detail-oriented, dedicated “team player” with exceptional customer service skills.  A working knowledge of Excel is a must!  This individual would be fully trained to the position so no knowledge of the position is required.  The starting salary is $45K (non-negotiable).