Business Operations Coordinator, Dean's Office of Administration - McDonough School of Business

Location
Washington D.C.
Posted
Jul 12, 2017
Closes
Aug 01, 2017
Industry
Education
Hours
Full Time
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Business Operations Coordinator, Dean's Office of Administration - McDonough School of Business

Now more than ever, the world needs global thinkers. Georgetown's McDonough School of Business (MSB) prepares students to hit the ground running in today's international business environment. Through our globally focused curriculum, faculty from around the world, enriching opportunities abroad, and the access only Washington, D.C., can offer, we ensure our students are ready to compete on the global stage.

The Business Operations Coordinator in the Dean's Office of Administration coordinates a portfolio of programs of institutional importance to the McDonough School of Business, overseeing the effective functioning of its business functions and managing its research and reporting function.  Areas of responsibility include human resources administration, office coordination, and budget monitoring; appropriate implementation of plans; presentation of ideas, concepts and instructions; consensus building and cooperation; safe practices and environmental consciousness in decision-making; development of new techniques, concepts, theories, programs or solutions and their application to complex strategic operating issues; independent work on complex work assignments, review pf  progress and evaluate results, and update to management as appropriate; and direction and delegation of work to Graduate Research Assistants. Reporting to the Assistant to the Dean for Planning and Operations, the Business Operations Coordinator has duties that include but are not limited to:

Project and Processes Coordination

•           Leads or assists in the planning, implementation, and introduction of projects, as assigned;

•           Implements and monitors progress toward meeting project commitments, including communications with stakeholders to exchange information, resolution of issues or concerns, and coordination of activities.

•           Analyzes information for special projects and reports, and drafts speeches, handbooks, newsletters, articles, and conference materials.

•           Serves as resource regarding word processing, database, graphic/presentation, and spreadsheet software issues; and demonstrates expert skills in the use of software pertinent to relevant projects.

Operations and Budget Monitoring

•           Oversees the operational activities of the office, ensures schedules are maintained and deadlines are met; and develop processes and procedures for department.

•           Prepares financial and operational reports, assists with preparation of short- and long-range budget plans, and reviews and approves financial transactions within established guidelines.

•           Implements changes in policy and procedures, as assigned.

•           Coordinates the processing of financial and human resources forms, as well as office equipment purchases and material.

•           Provides information, counsel, and advice to internal and external stakeholders.

•           Coordinates, prioritizes, and maintains schedule and calendar of meetings, appointments and special events for Chief of Staff; and arrange meetings and coordinates travel arrangements for Dean, as needed.

Research and Reporting

•           Assists in researching, preparing, and writing various publications, speeches, presentations; and oversees the production of a variety of reports.

•           Reviews and checks documents for completeness, accuracy, and conformance with applicable guidelines/regulations and procedural requirements.

•           Leads and coordinates team of Graduate Research Assistants to execute assignments that include integration of qualitative and quantitative research methods, and statistical analysis.

Requirements

  • Bachelor's degree
  • 2 years of experience as a project/operations manager or in an executive support function or an equivalent combination of education and experience
  • Enthusiasm, strong problem-solving skills, and an ability to work effectively under pressure
  • High level of  professionalism and discretion
  • Ability to maintain confidentiality and use good judgment
  • Ability to manage multiple assignments while meeting deadlines
  • Excellent verbal and written communication skills
  • Demonstrated attention to detail
  • High level of proficiency with Microsoft Office Suite software, database management, social media, and email

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Submission Guidelines:

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EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex, disability status, protected veteran status, or any other characteristic protected by law.