Protocol Administrative Assistant, Intermediate - TS/SCI Required

Location
Aurora, CO
Posted
Mar 02, 2017
Closes
Sep 25, 2017
Function
Administrative
Hours
Full Time
** This is for a proposal opportunity.**

 

**Position requires an in-scope TS/SCI clearance and polygraph.**

 

The Administrative Assistant position performs a variety of administrative duties providing mission support in one or more functions or business areas within the customer directorates. The nature of Administrative Assistant work varies from transactional in nature and requires general knowledge of basic administrative processes to moderately complex and very complex tasks which demands a high degree of autonomy and latitude in planning; organizing; and decision making to fulfill work requirements.

 Tasks:  ' Experience with Protocol and Precedence

 

' Greet and escort visitors

 

' Maintain tracking records and filing systems; archive files

 

' Compose written communication in response to complex customer queries

 

' Coordinate scheduling; organizing; and execution of meetings; events; conferences; and off-sites

 

' Maintain a schedule of appointments for a manager or office 

 

 

   1. Performs a variety of general administrative tasks, such as preparing reports and correspondence, coordinating travel and meeting arrangements, answering phones, filing, and sorting and distributing mail, in support of the day-to-day operations of an office, group or customer.

2. Compiles and analyzes various contract, program, and financial data using various database programs, and prepares monthly status reports based on the results.

3. Collects and inputs timesheet information into automated accounting system and processes labor corrections.

4. Processes purchasing requisitions, invoices for consultants and subcontractors, and travel and expense reports.

5. Serves as point of contact for the office or group on issues related to accounting, human resources, purchasing, and other departments, as well as external contacts such as customers, vendors, and subcontractors.

6. May provide work leadership to less experienced clerical and administrative personnel.

7. Participates in special projects as required.

   Education Associates Degree in a related business discipline; or the equivalent combination of education; professional training; or work experience.

Qualifications 3-5 years of related administrative experience.

  ' Detail-orientated

  ' Ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience

  ' Ability to participate productively as a contributing member in a team environment

  ' Strong interpersonal skills

  ' Ability to be discreet and maintain confidentiality

  ' Proficient in the use of Microsoft Office and standard computer applications

  ' Knowledge of proper English usage; spelling; grammar; punctuation and sentence structure to ensure that written materials prepared and reviewed are complete; succinct; and formatted correctly

  ' Experience with protocol and precedence

 

' Knowledge of IC/DoD organizational structure, mission, vision, culture, values, philosophy and operating principles

 

' Skill to adapt to a rapidly changing work environment while maintaining flexibility and versatility

' Ability to foster solid relationships that promote cooperation and communicate expectations

' Ability to analyze situations and make well informed decision

' Detail-oriented

  

#DPOST #CJPOST  As a trusted systems integrator for more than 50 years, General Dynamics Information Technology provides information technology (IT), systems engineering, professional services and simulation and training to customers in the defense, federal civilian government, health, homeland security, intelligence, state and local government and commercial sectors.With approximately 32,000 professionals worldwide, the company delivers IT enterprise solutions, manages large-scale, mission-critical IT programs and provides mission support services.GDIT is an Equal Opportunity/Affirmative Action Employer - Minorities/Females/Protected Veterans/Individuals with Disabilities.