Sr. Grants and Contract Analyst

Baltimore, Maryland
Feb 27, 2017
Apr 03, 2017
Analyst, Research
Full Time

Sr. Grants and Contract Analyst

Classified Title: Sr. Research Service Analyst

Requisition #: 312770

Range: PC

Level: 4

Salary: $48,251-$66,407

Status: Full Time

School: Bloomberg School of Public Health

Location: School of Public Health

Location City: Baltimore

Location State: MD

Resume Required for Application: Yes

Area of Interest: Finance

Contact: Human Resources 410-955-2990

General Description

This position will coordinate all activities related to sponsored projects including pre-award, post-award, close-out and audit compliance as part of the central finance team for the Department of Health, Behavior & Society. This position reports to the Administrator and will act as the point of contact for departmental faculty and staff toward the planning and development of budgets for submission with grants packages to various federal, private, foundations and commercial agencies. This includes providing instruction on protocol, regulations and guidelines pertinent to the agency and/or University. Please note that duties and responsibilities for this position cover sponsored funds, general funds, gift/discretionary and endowment funds.


Responsible for creation and review of sponsored project proposals for faculty assigned within department including budget development. Review is based upon accuracy, content, adherence to institutional, government, and other sponsor regulations.

Responsible for tracking proposals and other documentation through the signature/approval process and ensuring documents are properly uploaded to the appropriate electronic submission site.

Interprets agency (sponsor) announcements to ensure proposal documents, justifications, and compliance issues are complete at time of submission.

Works with faculty to develop budget and budget justification and reviews final document for appropriateness and completeness of content. Compares budget detail to budget justification for consistency.

Verifies compliance with sponsoring organizations’ guidelines, as well as with relevant University policies and procedures.

Advises Principal Investigators in completion of required information for regulatory compliance.

Advises investigators on appropriate language for grant presentation, including budget justification, publication lists, abstracts, current and pending support. Also advises on appropriate effort level.

Provides the groundwork for subcontract negotiations, including review for Hopkins-friendly contract language prototypes, and coordinates submission of subcontract proposals from other institutions.

Maintains tracking systems for active and pending awards by fiscal year, department, division,and/or individual investigator.

Advises faculty of funding opportunities including the availability of sponsored, gift, and university funds.

Post Award

Analyzes/interprets complex financial data and maintains reports for forecasting and results analysis.

On a routine schedule consults with principal investigators regarding current grant status, projections, and provide recommendations for future spending.

Prepares individual and divisional faculty funding analysis for review by faculty, chairman, and administrative manager. This will include active and pending award totals in addition to current balances in pertinent non-sponsored accounts.

Assists with the analysis of programs, the product of which is incorporated into short and long range financial, operational and strategic planning.

Tracks personnel information for grants, contracts, and cooperative agreements to ensure that JHU policies and procedures are followed in relation to appointments and work permits.

Maintains confidentiality around this information.

Analyzes expenditures to insure that they are allowable and project specific to be sure there are no potential audit issues and make corrections as necessary.

Facilitates corrections to accounts in question working with Faculty, Sr. Financial Manager, Finance Manager or Administrator.

Backup approver for cost reimbursements, i.e., travel expense reports, supply purchases, purchase orders as necessary.

Assists budget staff in resolving purchasing, accounts payable and receivable problems ensuring that costs are properly posted.

Collaborates with Sponsored Projects Shared Services on reports and invoices for accuracy and timeliness.

Completes monthly/quarterly agency financial reports and works with Sponsored Projects Shared Services to submit to funding agencies.

Manages contract and grant closeout processes such as following up with technical reports, invention/patent reports, financial status reports, and specific documents as required by terms of the award.

Monitors the department’s surplus/deficit report on a monthly basis as related to assigned faculty.

Makes corrections as necessary and notifies the proper person and/or department as needed.

Monitors control salary for faculty and staff assigned.

Maintains professional confidentiality in regards to employee issues, payroll concerns, etc. Responsible for reviewing all subaward invoices and preparing sub-recipient certifications for approval by the PI. Additionally, goods receipts will be created and all pertinent documentation will be routed to appropriate A/P Staff for payment processing.

Assists Sr. Financial Manager in preparing sponsored projections for divisional business office.

Assists Sr. Financial Manager in preparing sponsored projections for divisional business office.

Other duties as assigned.


Bachelor’s degree in finance, accounting, or other related field required. Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting. Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

**JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.**

An in-depth knowledge of Federal rules and regulations governing grant activity is essential. Advanced knowledge and extensive use of Microsoft Excel required; able to create complex/multifaceted formulas, develop complex workbooks, generate macros, etc.; Advanced knowledge in the use of financial software applications, databases, spreadsheets, and/or word processing required.

Preferred Qualifications

Mastery of Coeus and SAP systems. Strong working knowledge of NIH policies preferred.

NOTE: The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Bloomberg School of Public Health & School of Nursing Divisional HR Office at 410-955-2990. For TTY users, call via Maryland Relay or dial 711.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.


Applicants should apply online at:

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