Dedicated Administrative Assistant

Location
McLean, Virginia
Posted
Feb 17, 2017
Closes
Mar 24, 2017
Ref
AD212044
Function
Administrative
Industry
Manufacturing
Hours
Contract

Job Summary/Company:

Sparks Group has partnered with a local manufacturer who is seeking an organized and proficient Administrative Assistant to perform various tasks for multiple staff members including both senior and executive level personnel. This individual must be willing and able to commute to both McLean, VA and Fredericksburg, VA. If you are an experienced and dependable individual with the necessary qualifications, apply now or give us a call at 703-821-1911. 

Responsibilities:

  • Basic administrative duties such as data entry, photocopying and filing
  • Compose business correspondence
  • Greet clients and visitors
  • Collects, sorts and delivers incoming mail as well as collecting mail from P.O. box
  • Send registered and certified mail when needed
  • Signs for and distributes all FedEx and UPS packages
  • Helps with the creation and distribution of company-related content
  • Provides support to Senior and Executive level staff
  • Assembles and maintains all databases, logs and reference materials for departments
  • Responsible for travel arrangements which includes travel, hotel and car rental both international and national
  • Use Concur to process expense reports
  • Coordinate and pick up catering orders
  • Organizes all company functions
  • Flexibility and ability to travel to local sites if necessary
  • Maintain cleanliness of conference rooms, especially for meetings and events
  • Maintain office supplies
  • Answer phone calls and transfer to the appropriate personnel
  • Maintain cleanliness around the work area
  • Perform any other duties as needed

Qualifications/Background profile:

  • Associates degree or 1-3 years of similar experience¬†
  • Intermediate math skills
  • Strong attention to detail
  • Ability to maintain confidential information
  • Advanced computer skills and knowledge of Microsoft Office
  • Excellent communication skills, both verbal and written
  • Adobe/Foxit proficient
  • SharePoint proficient

Qualified candidates should send their resume OR call Sparks Group for additional details. Please note resume must include a valid email address in order to be considered.

We look forward to discussing your background, your current job search, and your potential career path with Sparks Group!