EXECUTIVE ASSISTANT

Location
Washington D.C.
Posted
Feb 16, 2017
Closes
Mar 23, 2017
Function
Administrative, Other
Industry
Associations
Hours
Full Time

EXECUTIVE ASSISTANT

The primary function of this job is to provide executive level administrative support to the staff of the Office of general Counsel.  This includes advanced word processing, handling of highly confidential and critical correspondence, sorting sensitive documentation and answering internal and external phone calls establishing and maintaining legal filing systems, procuring office supplies photocopying, mailings of important and time-sensitive correspondence, filing and other daily activities as assigned.  The position is responsible for maintaining the OGC law library.  Ability to ensure the security of confidential information is critical.  The position will assist the Associate General Counsel with the Committee on Legal Issues.  This position requires efficiency, excellent judgment, attention to detail and positive attitude.

EDUCATION AND EXPERIENCE:

High school education level, plus a minimum amount of professional school or an Associates degree preferred.  In addition, the person in the position should have a minimum of five to seven years of experience working in an administrative or secretarial capacity.  At least two years of experience at the executive level support preferred.

COMPUTER SKILLS:

Advance proficiency required in Microsoft Outlook, Word, Excel, and PowerPoint.  Creating and editing documents in Adobe professional also required.

RESPONSIBILITIES:

 The Executive Assistant is responsible for receiving and routing of correspondence of a legal nature; maintains schedules and receives telephone calls for OGC staff; schedules appointments, coordinates travel arrangements, schedules conference calls.  Processes expense reports and check requests.

Responsible for logistics for COLI meetings and other APA committees in which OGC is involved.  Meeting responsibilities include assisting with drafting agenda and distribution of agendas; assist with hotel and meeting logistics for committee members and staff; provides administrative support during committee meetings and with follow-up communications. (Weekend work may be required.)

LOCATION: 

The American Psychological Association, located at 750 First St NE, Washington D.C., was named a 2014 recipient of the Washington Post Top Workplace. It is metro accessible from the Red Line.

Application Instructions

Qualified candidates must apply online through APA’s applicant system and attach a cover letter and resume specifying your salary requirements. Applications that are submitted without both documents are considered incomplete and will not be reviewed for consideration.

The American Psychological Association is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, or any other protected categories covered under local law