Acting Office Associate-Temp

Location
Rockville, MD
Posted
Feb 15, 2017
Closes
Mar 31, 2017
Function
Other
Industry
Education
Hours
Full Time
Online applications must be received by: March 23, 2017


The Office of Humanities has a need for full-time temporary Office Associate.  The working hours are: Monday to Friday 8:30am-5:00pm.

Position Description:

Office associate position for the World Languages and Philosophy Department on the Rockville Campus.  Person will provide support to department chair, coordinators, and administrative aide II in running the office.  Responsibilities include but are not limited to: front line of contact for the office, assisting administrative aide with note taking during departmental meetings, providing support and direction to student workers, assisting in preparation of resources for open-house events, printing and distributing class rosters, designing and maintaining informational course brochures, producing and disseminating electronic copies of monthly newsletter, designing brochures and fliers to publicize events, updating and maintaining faculty and staff directory, inventorying and ordering supplies, filing, typing correspondence, and other duties as assigned.

 Required Qualifications:

High school diploma or G.E.D. Some coursework in word processing and office practices. Clerical and/or secretarial experience including: working in a fast-paced office setting; formatting/creating word processing documents and reports; and resolving customer service issues.


Knowledge of proper business English, grammar, and spelling; standard office procedures and equipment; College/departmental policies and procedures; and standard office applications used at the College, and College/unit specific software applications such as Banner. Skill in proofreading, verifying data and producing typed materials, and communicating effectively in a diverse/multi-cultural environment. Ability to understand and apply College policies and procedures, unit guidelines and processes; maintain confidentiality where appropriate; work effectively in a fast paced environment with frequent interruptions; deliver quality customer service under hectic or stressful conditions; prioritize tasks; and work independently or as part of a team.


Preferred Qualifications:

*Ability to work effectively in a fast paced environment with frequent interruptions

*Ability to deliver quality customer service under hectic or stressful conditions

*Ability to communicate effectively in a diverse/multi-cultural environment

*Ability to maintain confidentiality with regard to personnel or student personal, financial, or academic information

*Knowledge of standard office procedures and equipment

*Knowledge of office management skills

*Experience in computer applications

*Knowledge of Banner and Microsoft Office applications

*Experience in creating newsletters, fliers and brochures

*Fast note-taking skills

*Typing, filing and basic clerical skills



Application Process
:

 

The application process includes 10 steps.

·         Step 10 is a Summary of your information. You can update and edit information up to the closing date for the receipt of applications for a specific job announcement.

·         For consideration, you must:

1.      Include dates of employment in your application or attachment;

2.      Complete a set of pre-screening questions (Step 4); and

3.      E-sign your application. (Step 9)

Failure to complete the pre-screening questions or to e-sign your application will automatically result in your elimination from consideration for this position.

As a condition of employment, the following are required at the time of hire
:

 

·         Successful completion of a background check

 

Note: This recruitment effort can take 6-12 weeks (from the deadline date) to fill.

Montgomery College is a tobacco-free and smoke-free workplace.

 

For disability- related accommodations, please call 240-567-5353 or send an email to:

hrstm@montgomerycollege.edu

at least two weeks
in advance.

 

Montgomery College is an academic institution committed to promoting

equal opportunity and fostering diversity among its student body, faculty, and staff.

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