Security Administrative Specialist - Intermediate, TS SCI Req'd
**Position requires an in-scope TS/SCI clearance.** The Security Administrative Specialist provides support to the Office of Security and Counterintelligence (OS&CI) senior managers in areas of division and operational administrative security functions. The services shall support the offices of the agency and others as required. Tasks ' Maintain tracking records and filing systems; archives files as necessary ' Recommend new administrative support processes ' Execute agency and local Directorate/Office security in and out processing requirements ' Issue security related equipment; records; receipts; or supplies ' Maintain a schedule of appointments for a manager or offices ' Schedule polygraph testing ' Answer security related telephone calls; directs calls to the appropriate branch or office; and take messages ' Research; records; and reports statistical analysis for historical and planning purposes ' Provide security support for passing; verifying; and receiving clearances; confirming Sensitive Compartmented Information (SCI) security eligibility; processing visitor requests; processing requests for agency Badges; and processing Visit Certifications and Perm Certifications ' Update security data; run inquiries; provide quality control; develop reports using various IC and/or DoD databases ' Provide support coordinating; tasking and managing security action responses from internal agency; other Government; and industry organizations ' Maintain and update appropriate security related databases ' Provide administrative/customer support duties for access control and physical security support to the agency Headquarter buildings ' Issue and manage badges for Headquarters personnel and visitors ' Update data; provide quality control; run reports; and use the Monitor Dynamics Inc. system and Lenel Systems for proper badging; Visit Request and Badging System (VRBS); Access Polygraph Investigative Collection System (APICS); and others as needed ' Process certifications for access via fax; email; electronic message format and IC databases for visitors' access for daily visit or multiple visits up to one year ' Assist with badge issues; provide visitors information support; directions and assist in contacting visitor POC ' Assist with onboarding and out-processing of personnel to include badge creation for new personnel and badge destruction for departed personnel as well as assist in updating accesses for personnel ' Assist in the set-up and conduct of the weekly briefing for new personnel introduction to the agency ' Provide guidance and assist with security specific needs for office renovations and move management activities; such as; but not limited to; review of furniture for classified information; review of facilities for SCI Facility requirements; working with facilities and communication personnel to assist in defining requirements; scheduling moves; etc. ' Assist with work pertaining to the procurement; inventory control; and destruction of cryptographic material utilized by the agency ' Serve as an OS&CI Custodial Property Officer tracking security related equipment and accountable property for the respective branches ' Conduct security in-briefings and de-briefings related to security compartmented programs and office specific programs ' Support field offices; including polygraph; to include generating tasking lists; providing program and personnel security requests for examinations ' Interface in person and telephonically with outside federal agencies; requesting reports; referring and scheduling examinations; and answering general questions about the agency polygraph program ' Work with agency Program Security Officers to process requests for examinations; gather or provide information about prospective examinees ' Research; record; and report population statistical data for analysis and planning purposes of operational polygraph travel missions ' Collect; interpret; and produce weekly; monthly and yearly branch reports and statistics which includes multiple data reports from APICS ' Schedule; organize; and prepare read-aheads for the adjudication board and log/prepare all customer correspondence packages from the branch for mailing ' Provide administrative support for case tracking and provide monthly reports to management ' Assist in development and coordination of OS&CI yearly Instructor Led Training (ILT) and Computer Based Training; to include user testing; training schedule; and advertising course offerings ' Coordinate registration and confirmation for OS&CI ILT courses; checks clearances for students attending courses and provides day to day correspondence with students and addresses questions ' Coordinate logistics for off-site locations; provide logistical class configurations and reproduction of course materials ' Update and archive student training records with OS&CI provided courses ' Execute Special Access Programs (SAP) and Integrated Joint Special Technical Operations (IJSTO) administrative security actions; in compliance with governing documents; to ensure customers are postured to support interfaces with the SAP and IJSTO communities ' Provide classification review of SAP documents prior to release ' Maintain billet rosters for all IJSTO accessed individuals through the agency and DoD SAPs ' Assist in establishing and disestablishing SAP Facilities for discussion; processing and storage of sensitive program data ' Assist customers in establishing Co-use and Joint-use Agreements as related to SAP and IJSTO programs Education Bachelor's Degree in Business Administration or a related business discipline, or the equivalent combination of education, professional training or work experience. Qualifications 2-5 years of related experience in facility or industrial security administration, preferably in the government contracting industry. Skill Set
- Knowledge of Microsoft Office and standard computer applications
- Oral and written communication skills sufficient to compose and deliver responses to customers' routine questions in a clear and concise manner
- Knowledge of security specific systems; databases; websites; and software; including Facility and Information Security Accreditation Tool; VRBS; APICS; Scattered Castles; Joint Personnel Adjudication System or their successors
- Experience with personnel security policies and practices
- Experience in access control; security personnel and physical security functional areas; to include but not limited to access control software and systems; personnel security policies and procedures; and facility physical security requirements
- Experience working in an environment with compartmented programs.