Financial Services Specialist I

Fairfax, VA
Feb 06, 2017
Apr 13, 2017
Full Time

Job Category : Classified Staff

Working hours :

Salary : Low $50,000s; commensurate with education and experience.

Web Announcement :
Program and Grant Manager, Center for Advancing Correctional Excellence

The George Mason University Criminology, Law and Society Department (CLS) invites applications for a Program and Grant Manager position. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason’s academic and culturally inclusive environment.

Responsibilities: * Provide project support for the Center for Advancing Correctional Excellence (ACE!) Research Lab and coordination of multiple overlapping research projects involving consultants, contractors, students and faculty; * Assist the director with development of new programs, and preparation of grant proposals and research reports; * Manage site activities in terms of achieving goals and objectives of various studies; * Manage and analyze fiscal matters related to funded projects; * Provide administrative, human resources and office management support as necessary to run the ACE! Research Center; * Supervise part-time support staff as necessary; * Responsible for daily operational issues assuring the smooth administrative operation of the research center and its projects; and * Share these responsibilities with the current part-time Program Manager.

The following are job responsibilities that will be shared with the current Program Manager:

Grant Administration: * Monitor all ACE! grant activities; * Coordinate and prepare new proposals with faculty, the Office of Sponsored Programs (OSP) and other partners; * Prepare monthly and projected budget reconciliation reports for all ACE! funds and organization account numbers (orgs); * Retain thorough documentation for all purchases and planned expenses; * Create, analyze and provide oversight support of research grant budgets for conformity with university budget reports, and state and federal guidelines; * Maintain project files for pre- and post-award documents; * Prepare triannual personnel effort plans for all ACE! personnel, and complete necessary forms in accordance to the approved plan; * Responsible for calculating, submitting and tracking cost share for all federal awards; and * Complete and process consultant and subcontractor paperwork.

Research Support: * Provide support for ACE! faculty researchers in preparation of project reports, quarterly progress reports, manuscripts for publication, and dissemination of research results.

Office Management: * Authorize and make purchases as approved by the Principal Investigator (PI) and the grants administrator of the department; * Schedule meetings; * Ensure supply levels are maintained and order more office supplies as necessary; * Serve as liaison with Information Technology Services and manage ACE! equipment; * Serve as liaison with Building Management and Facilities (office work order and maintenance); * Serve as telecommunication coordinator for ACE!; * Coordinate ACE! Web site updates and changes; and * Supervise the Office Assistant (when applicable).

Human Resources: * Timely and accurate preparation of contracts for faculty and Graduate Research Assistants (GRAs) associated with ACE!; * Process Faculty Transaction Forms for raises, changes in effort and separations; * Process Electronic Personnel Action Forms for all hourly wage and summer faculty research appointments; * Position creation, recruitment, hiring and on-boarding for all positions associated with ACE!; * Serve as time sheet proxy for faculty; and * Approve ACE! hourly wage timesheets, coordinate with Human Resources.

Administrative Support: * Travel coordinator for ACE!, which includes serving as a delegate for ACE! faculty and GRAs; purchasing and reconciling transportation, conference registration and hotel expenses; and processing travel authorizations and reimbursements; * Schedule meetings and book space on campus; * Provide administrative support to GRAs, hourly wage employees and project faculty; * Purchase Card (P-card) holder responsible for attending trainings, properly using P-card in accordance with university policy, making purchases as indicated by PI, working through Bank of America’s online system to correctly allocate and categorize purchases, and reconciling billing reports each month to make sure charges posted as expected--both to the P-card and to the correct project/orgs; * Format, compile, edit and produce ACE!’s newsletter/publication; and * Responsible for food and beverage authorizations and reimbursement forms, and working with caterers or other vendors to make the purchases and plan events.

Other Duties as Assigned: * Liaison with other departments as needed to support ACE! and other CLS activities and events; and * New projects will arise; responsible for the research and follow-through that goes into such new endeavors.

Required Qualifications: * Bachelor’s degree, or an equivalent combination of education and experience; * Working knowledge of Microsoft Office and e-mail applications; * Excellent communication skills; * Excellent organizational skills; * Ability to work independently; * Takes initiative, a self-starter; * Knowledge of, general accounting principles and A-21 circulars; * Ability to manage contracts and work performance of various research projects; * Ability to manage people and tasks; * Ability to follow up and follow through until a project/task is complete; and * Ability to write budget narratives and work with different federal and state programs.

Preferred Qualifications: * Previous grant administration; * Demonstrated experience working with budgets; * Demonstrated administrative support experience; and * Experience with Adobe InDesign is a plus.

Special Instructions : For full consideration, applicants must apply for position number 10387z at; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

MasonAd : Great Careers Begin at Mason!

George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report Up and Coming spot for national universities and is recognized for its global appeal and excellence in higher education.

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Masons diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!

George Mason University, Where Innovation is Tradition.

Equity Statement : George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.

Job Close Date :

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