ACCOUNTING CLERK

Location
Hampton, VA
Posted
Feb 02, 2017
Closes
Mar 21, 2017
Function
Accountant
Industry
Healthcare
Hours
Full Time
Job Description:
Sentara Life Care's Hampton Location is seeking an Accounting Clerk to work full time day shift

Receives and records cash and maintains cash records. Prepares daily bank deposits. Maintains resident Personal Fund Accounts. Provides general clerical support, including but not limited to, accounts payables, and new employee personnel files.

Education Level
High School Grad or Equivalent

Experience
Required: Accounting/Finance - 1 year

Maintains accounting of all cash receipts and ensures timely and accurate posting to operating or resident fund accounts (RTA).

•Receives and records payments; operating or Resident Fund Accounts.
•Review Vision aging and payment reports for reasonableness and communicate with management regarding unusual/questionable entries.
•Monitors RTA balances for excess resources and negative balances; must be addressed within 15 days of occurrence.

Prepare accounting cash and voucher reports for operational requirements and resident fund accounts (RTA).

•Prepares RTA vouchers and submits authorized bills for payment; ensure timely and accurate cash and voucher accounting reconciliations. Collect and verify data required for cash and voucher reconciliation.
•Prepares invoices for payment, reviews payment authorizations for completeness and forwards for processing. Accumulates and reports monthly accruals to Business Office Manager.
•Responds timely to all RTA and cash reconciliation issues; issues are addressed with a week of notification from Finance.

Timely closing of discharged residents' RTA account.

•Resident trust accounts should be completed no later than 15 days after the residents' discharge date.

Provides general clerical support.

•Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
•Directs visitors by maintaining employee and department directories; giving instructions.
•Maintains security by following procedures; monitoring logbook; issuing visitor badges.
•Maintains safe and clean reception area by complying with procedures, rules, and regulations.
•Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.

Assists Business Office Manager with Accounts Receivable and month-end close processes.

•Responsible for month-end close of resident trust accounts.
•Timely and accurate documentation of Collection Notes in Vision.
•Assist with census and Admission Financial reviews as needed.
•Timely and accurate posting of ancillary and consolidated billing charges for month-end close.

Performs cross training and other duties as assigned.

•Participates in cross training of duties; must be able to cover all job expectancies of an Accounting Clerk. Ensures office coverage occurs without interruption.
•Maintaining files
•Sorting daily mail/courier
•Special projects as assigned

Requirements:

•2 years combined experience in cash-handling and office administrative duties.
•Must have up-to date Microsoft Excel Skills.
•Detail oriented.
•Advanced communication skills - both verbally and written.
•Must be reliable and possess exceptional time management skills.
•Experienced in sending internal email business correspondence.
•Will be knowledgeable in accounts receivable and Resident Trust.

License
None, unless noted in the “Other” section below

Skills
Required: Communication, Mathematics, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word

Preferred: None, unless noted in the “Other” section below

Other
Multi-line telephones experience required.