Office Manager, Office of Student Life - Georgetown University Law Center

Location
Washington D.C.
Posted
Feb 23, 2017
Closes
Mar 24, 2017
Function
Management
Industry
Education, Law
Hours
Full Time
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Office Manager, Office of Student Life - Georgetown University Law Center

The primary purpose of Georgetown Law's Office of Student Life is to enhance the quality of student life and community at Georgetown Law by initiating programming and helping student organizations achieve their goals. We coordinate a variety of student programs throughout the year in an effort to create community among students, faculty and administrators on campus.

The Office Manager is an integral team member in the Office of Student Life, assisting with programs for students and providing key coordination for the Graduation Gala and Commencement activities.  S/he assists with managing approximately 5 to 7 student assistants and supervising any temporary staff, offering an indispensable knowledge base to students, faculty, and the office staff.  The Manager provides administrative assistance to students, as well as the more than 120 student organizations and the Student Bar Association; and serves as the Office's initial contact for all faculty, staff, students and visitors at the Law Center.  Reporting to the Director of Student Life, the Office Manager has duties that include but are not limited to:

Budget and Financial Support 

  • Administers weekly payroll, manages all accounts payable and receivable, handles all trade accounts, processes contracts and travel expense vouchers, reallocates procurement charges, reconciles the budget for events' accounts, contracts, and ticket sales; and reviews reimbursements and purchasing for Student Organizations.
  • Ensures compliance with financial procedures and established timelines.
  • Assists the Director with annual budgeting. 
  • Serves as “the expert” within the office on financial processes and advises staff members on changes in policy or process.

Event and Ticket Sales

  • Oversees student account sales and deposits - to include keeping an accurate inventory of ticket sales and overseeing the sales from GOCard and checks for Graduation Gala ticket sales. 
  • Supports the purchasing and distribution of tickets for off-campus events. 
  • Assists with the drafting of event sales contracts and the subsequent events advertising. 
  • Selects, hires, trains, and supervises the student assistant staff (as well as temporary staff, when assigned) who provide support and coverage of ticket sales, scheduling, and poster printing.
  • Distributes work and follows up on student projects. 

Office Coverage

  • Serves as the front line person for the Office of Student Life and handles all walk-in inquiries and needs. 
  • Directs student, staff, or faculty to the appropriate resource for their need. 
  • Fields phone inquiries for the entire staff. 

Administrative Support

  • Provides assistance for faculty, students and staff, and serves as a back-up scheduler, when needed, using the EMS scheduling program. 
  • Administers the University Posting Policy - informing the community of the posting policy for campus bulletin boards, easel posters, and McDonough Elevator posters; and overseeing the maintenance of the poster machine, including the charges for posters.
  • Manages the weekly Student Life Broadcast Email to all students about upcoming student organization events. 
  • Assists with the updating of web documents and various publications. 
  • Prepares for Orientation, Graduation Gala, Commencement, and other large annual events - for example, maintains the graduation student email list and corresponds with a large number of graduates and their families with regards to Commencement. 
  • Provides editorial support for publication revisions.

Staff Management

  • Assists the Director of Student Life with selecting and hiring student assistants.
  • Trains and assists with supervising the student assistant staff.
  • Supervises student assistants (and temporary staff when they are assigned) who provide support and coverage of ticket sales, scheduling, and poster printing.
  • Distributes work and for following up on student projects.

Requirements

  • Bachelor's degree
  • 2 to 3 years of finance and office experience
  • Demonstrable writing abilities
  • Familiarity with computers and word processing
  • Superior customer service skills and the ability to multi-task in a busy environment
  • Preference for knowledge of Event Management software

Submission Guidelines:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Please select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex, disability status, protected veteran status, or any other characteristic protected by law.