Administrative Assistant

Location
Falls Church, Virginia
Salary
$20 per hour
Posted
Jan 25, 2017
Closes
Mar 26, 2017
Ref
Bookkeeping
Hours
Part Time

JOB DESCRIPTION

  • Part-time Administrative Assistant.
  • Weekdays up to 30 hours a week depending on the applicant’s skill set.

SKILLS:

  • Basic knowledge of accounting, general ledger and book reconciliation; experience with condominium accounting software is a plus.
  • Accounts payable experience, preferably in a condominium management setting, desirable.
  • Basic computer skills; proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
  • Strong verbal and written communication skills.
  • Attention to details and accuracy.
  • Ability to work both independently and within a team setting.
  • Strong organizational skills; ability to meet deadlines.
  • Ability to maintain high levels of integrity and confidentiality.

DUTIES:

  • Invoice Processing:
    • Review, verify accuracy of, sort, code, and record invoices.
    • Periodically monitor accounts to verify that all invoices have been received and payments are up to date. 
    • Flag problem accounts and invoices.
    • Work with vendors or service centers to resolve invoice discrepancies and issues as needed.
    • Review check disbursement report; check accuracy and adjust discrepancies.
    • Determine if any code reclassifications are needed; maintain a list of all implemented reclassifications.
    • Review and, as needed, request changes to the vendor template default accounts numbers.  
    • Process Payment and Transfer Forms as needed.
    • Research invoices and generate ad-hoc reports as needed.
       
  • Interaction with Association Committees:
    • Prepare documents, reports, and account analysis for the Finance Committee.
    • Assist General Manager to respond to Association Committees’ questions or findings.
    • Assist General Manager to provide support documentation for audits.
       
  • Maintain a local document management system to keep invoices and vendor communications organized.
  • Other related administrative duties as assigned by the General Manager.