Head of Archival Processing and Collections Management - University Library

Washington D.C.
Dec 07, 2016
Apr 11, 2017
Full Time

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.


Head of Archival Processing and Collections Management - University Library

The Booth Family Center for Special Collections, Georgetown University Library, seeks aHead of Archival Processing and Collections Managementto coordinate the intake, processing, and ongoing maintenance of archival collections, regardless of format. The Head of Archival Processing and Collections Management coordinates, directs and supervises staff in archival processing efforts to provide scholarly access and to ensure long-term preservation of the collections, and coordinates collections management efforts for materials in other formats as needed. The ideal candidate will have significant supervisory and project management experience, the ability to think strategically about the description and management of special collections and archival materials, and a record of sustained engagement with the archives and/or library professions.


  • Develops and implements an integrated and coordinated approach for accessioning and processing new acquisitions and backlog holdings, supervising, prioritizing, and participating in archival appraisal, accessioning, arrangement and description of archival materials.
  • Oversees the creation, revision, and maintenance of documentation of policies, practices, and procedures that guide accessioning and processing.
  • Supervises the preparation of online and printed finding aids, catalogs, or other resources to provide access to the collections in accordance with the standards and practices of the profession.
  • Coordinates and supervises stacks maintenance, storage and access schemes, including the inventory and shifting of materials within and outside the BFCSC's collection spaces.
  • Participates in inventory control and maintains accession records and records of values of BFCSC holdings.
  • In consultation with colleagues, coordinates preservation activities with the Preservation Unit, and participates in setting preservation, conservation, and security priorities.
  • Collaborates with colleagues to enhance discovery of BFCSC holdings through online access and digitization projects; participates in setting digitization priorities; oversees handling of special collections materials while being digitized.
  • Participates in developing and implementing metadata standards for digitized and born-digital special collections materials in consultation with other librarians.
  • Participates in grant funding efforts by creating work plans, developing budgets for processing, cataloging, preservation and digitization projects, and writing progress reports.
  • Recruits, hires, trains, supervises and evaluates manuscripts archivists, special projects staff, and student workers; oversees grant- and donor-funded processing and cataloging.
  • Participates in providing Special Collections reference service and staffing service points.
  • Depending on qualifications and subject expertise, may participate in promotion, exhibitions, instruction and outreach, donor relations, and/or collection development for particular subject areas or formats.
  • Serves on the BFCSC Director's Management Team and on other Library and University-wide committees and task forces.
  • Contributes to the profession through writing for publication, presentation, and active involvement in local, regional and national professional associations.


  • ALA-accredited Master's degree in Library or Information Science and/or advanced degree in a relevant discipline with relevant archival management and special collections training. Preferred: Certification by the Academy of Certified Archivists; a second subject Master's degree.
  • 5 years of experience in an archival repository or special collections library with increasing supervisory responsibility, preferably in a university environment with large archival and special collections holdings.
  • Demonstrated experience supervising permanent staff and managing project teams. A proven track record of successful archival processing projects and collection management projects.
  • Preferred: A record of sustained engagement with the archives and/or library professions; a record of professional presentation, publication, and/or leadership in relevant organizations such as SAA or RBMS.
  • A firm understanding of the descriptive standards for archival and manuscript materials such as DACS and EAD is essential.
  • Preferred: Knowledge of or familiarity with other relevant standards, including DCRM, AACR2, RDA, MARC, DublinCore, AMREMM, EAC, MODS, METS, LCNAF, and LCSH.
  • Preferred: Experience with ArchivesSpace (and/or Archivists' Toolkit or Archon).
  • Preferred: Knowledge of preservation and metadata standards for media and electronic records; working knowledge of intellectual property rights and issues related to born-digital content and digitized special collections.
  • Excellent written and oral communication skills including excellent public speaking skills.
  • The ability to work collaboratively in a fast-paced and diverse environment.
  • Desirable knowledge includes skill in paleography and the practice of archival research, and at least some knowledge about rare books, photographs, fine prints and other artwork.
  • Preferred: a good knowledge of American history, 19th- and 20th-century British and American literature, Catholic history with an emphasis on the Society of Jesus, the history of American diplomacy and intelligence, and/or other subject strengths of the BFCSC.
  • Reading knowledge of at least one foreign language preferred.
  • Experience managing long-term and complex processing and/or cataloging projects desirable.
  • Experience writing and/or reviewing grants is preferred.

The Booth Family Center for Special Collections, based in newly renovated quarters in Georgetown's Lauinger Library, collects, organizes, interprets, preserves, makes available and promotes the use of the Library's rare and unique materials in manuscripts and rare books, the University Art Collection, and the University Archives. It supports primary source research and instruction by students, faculty and the broader scholarly community. Georgetown's rich collections range over the historical aspects of almost every humanistic discipline and many scientific fields of study. Areas of special strength include Jesuit history, early American Catholicism, English recusant history, English and American literature with emphasis on English Catholic literary figures, American printmakers, intelligence and espionage, diplomacy and international affairs, and Georgetown history.

Located in the nation's capital, Georgetown University, one of the world's leading academic and research institutions, offers a unique educational experience that prepares the next generation of global citizens to lead and make a difference in the world. We are a vibrant community of exceptional students, faculty, alumni and professionals dedicated to real-world applications of our research, scholarship, faith and service. Established in 1789, Georgetown is the nation's oldest Catholic and Jesuit university. The Georgetown University Library is an agile organization that respects the heritage of the past while anticipating the requirements of the 21st century. By providing preeminent services, collections and spaces, the Library shapes the creation of knowledge, conserves culture for posterity, and transforms learning and research in support of the University's teaching and research mission.

Salary/Benefits/Rank:Salary commensurate with experience. Comprehensive benefits package including 21 days/year paid leave; medical; TIAA/CREF; tuition assistance. This is a 12-month, Academic/Administrative Professional (AAP) appointment.

Submission Guidelines:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password.

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex, disability status, protected veteran status, or any other characteristic protected by law.

Similar jobs