Research Outreach and Assessment Associate, Office of Research Development (RDS) - Georgetown Unive

Washington D.C.
Dec 19, 2016
May 08, 2017
Analyst, Research
Full Time

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.


Research Outreach and Assessment Associate, Office of Research Development (RDS) - Georgetown University Medical Center

Georgetown University Medical Center (GUMC) is an internationally recognized academic medical center whose missions of research, teaching and patient care are carried out with a strong emphasis on community outreach and the Jesuit principle of cura personalis — care of the whole person. RDS is the GUMC focal point for development of sponsored research grant, contract and cooperative agreement proposals and applications.  

The Research Outreach and Assessment Associate (ROAA) supports the strategic scientific mission of GUMC, primarily by facilitating communication on sponsored research opportunities, activities, policies and procedures to GUMC faculty, staff and other research-related offices - for example, Regulatory Affairs, Clinical Trials, and Corporate and Foundation Relations.  S/he promotes the development of collaborative partnerships across the medical center and other University campuses, specifically through events like Research Development Day, internal grant review committees, and funding roundtables.  Duties include but are not limited to:

Sponsored Research-Related Communication and Training

  • Facilitates communication and coordination among GU research-related offices, including RDS, the Office of Sponsored Research (OSR), the Sponsored Research Office (SRO, and Main Campus), and Regulatory Affairs.
  • Coordinates and facilitates training for investigators, support staff, and other stakeholders on research opportunity tools such as COS/Pivot and the Foundation Center.
  • Coordinates and facilitates training for investigators on new research administration systems, such as GU-Pass, ASSIST, and SciENcv.
  • Communicates information on funding opportunities to GUMC researchers through communications such as email and web sources.
  • Coordinates with DfR to communicate on behalf of the Dean with GUMC researchers - via such means as email and departmental meetings - to disseminate and highlight funding opportunities and encourage proposal submission and collaboration.
  • Develops and maintains a relationship with the Office of Corporate and Foundation Relations, including regular meetings and communication of metrics reports.

Collaboration and Special Events

  • Brainstorms, develops and project-manages events to facilitate collaboration among investigators - to include Research Development Day), and to support student research days and quarterly subject-specific networking events. 
  • Attends departmental and program faculty meetings to understand capabilities and interests and to search for and communicate “team science” opportunities.
  • Maintains relationships with facilities, campus events, communications, faculty affairs, and outside vendors.

Submission Support and Analytics

  • Provides coordination and administrative support for specialized grant submissions - for example, training grants and program projects.
  • Contributes to management of the internal proposal routing systems - for example, TRACS, STARS, PACTS, and GU-Pass) - and serves as the administrative super user for maintenance and troubleshooting, to include maintaining a working relationship with UIS.
  • Provides expertise and participates in the development committees to establish new GU-Pass proposal routing systems - for example, external proposals, internal proposals, and sub-awards).
  • Creates and tracks research-related metrics reports.
  • Tracks and coordinates support with the investigators for contract requirements - for example, small business utilization plans and milestones.
  • Provides support to RDS on various tasks, including biosketch development, proofreading, budget assistance, and application assembly.
  • Maintains RDS website and tracks usage through analytics tools to brainstorm and increase traffic.
  • Creates training documents and videos to add to the website.


  • Bachelor's degree
  • 4 to 6 years of experience in an academic setting - preference for 5+ years of research administration experience in a high-volume setting
  • Knowledge  of components of NIH, NSF, and DOD grants and contracts
  • Knowledge of administrative, cost and principles related to sponsored research activities. including OMB A-21, A-110, A-133, and OMB Uniform Guidance
  • Experience with NIH funding mechanisms, including multi-component mechanisms, including some budget development
  • Experience in planning and coordinating large-scale events
  • Ability to perform in a deadline driven, high pressure environment, and the ability to interact successfully with a diverse customer base
  • Ability to perform in an “entrepreneurial” setting, to identify new and unique solutions to strategic issues
  • Excellent organization and verbal and written communication skills
  • Certified Research Administration (CRA) preferred

Submission Guidelines:

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Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or

Need some assistance with the application process? Please call 202-687-2500

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex, disability status, protected veteran status, or any other characteristic protected by law.

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