Engagement Coordinator - Government Relations and Community Engagement
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.
Engagement Coordinator - Government Relations and Community Engagement (GRACE)
The Office of Community Engagement helps to fulfill Georgetown's commitment to the common good in the District of Columbia and the metropolitan region. The office supports the university's growth and economic development efforts, including master planning; facilitates and develops relationships with community organizations, local governments, and civic organizations; supports community-based research and scholarship; and strengthens the university's partnership with our neighbors.
The Engagement Coordinator (EC) coordinates and supports communication and engagement activities between the GRACE team, other University staff, city leaders, and community members. The EC also is the lead staffer on several initiatives, including office management, the weekly Neighborhood News e-newsletter, and several key special events (e.g., Community Day). Duties include but are not limited to:
- Develops and executes communication strategies, including weekly Neighborhood News e-newsletter, notifications, and invitations to VIPs.
- Maintains contact databases of constituencies (e.g., Salesforce, Mail Chimp).
- Monitors office voice mail and 3 general office email accounts and takes action as needed.
- Monitors neighborhood LISTSERVS and social media platforms.
- Represents Department at community meetings, festivals, and other events (e.g. Volta Park Day, Annual Burleith Picnic, Glover Park Day, et al) - and on university committees - as needed.
- Updates Department website as needed (infrequent).
- Coordinates quarterly and ad hoc placement of advertisements/notifications in local media.
- Attends Department staff meetings.
Event Support and Management
- Supports, and in some cases manages, the planning and logistics for programs and events (e.g., Community Day, President's Community Holiday Party, Monthly DC Engagement Meetings, Public Policy Briefings, and National Night Out).
- Coordinates arrangements for food, technology needs, and space.
- Facilitates on-campus events for affiliated organizations and institutions (e.g., Hyde-Addison Elementary School, Cesar Chavez Public Charter School for Public Policy).
- Coordinates University sponsorship of and participation in community events (e.g., CAG Gala, Chamber Gala).
- Staffs Department front desk, answers main office phone line (infrequent), and greets visitors.
- Recruits and manages student workers and interns.
- Distributes and manage mail.
- Maintains office supplies, “reminder items,” and thank you gifts - and order as needed.
- Ensures office (e.g., computers, copier/printer, space) is in good working order by working with UIS, Xerox, Facilities, Auxiliary Services, et al.
- Manages department ProCard account.
Assistance to Department Leaders
- Assists department leaders with modest administrative tasks as needed (e.g., scheduling meetings with many participants).
- Registers colleagues for conferences, seminars, and special events.
- Arranges for staff travel (infrequent).
- Bachelor's degree
- At least 1 year of relevant administrative and event experience preferred
- Strong interpersonal skills and the ability to foster a collaborative environment
- Excellent verbal and written communication skills, and a strong attention to detail
- Strong proficiency in Microsoft Office, including Word and basic Excel, beginner-intermediate level skill in web content, and social media management
- Flexibility to work evening and weekend events as needed
- Ability to work well and collaboratively with colleagues, to take initiative on projects involving several staff members or director, and to manage multiple tasks simultaneously
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