Finance and Operations Coordinator - School of Nursing & Health Studies
Finance and Operations Coordinator-- School of Nursing & Health Studies
Georgetown's School of Nursing & Health Studies (SNHS), founded in 1903, is a dynamic academic organization dedicated to its mission, “Advancing the health and well-being of individuals and communities.” Academic departments include Advanced Nursing Practice, Health Systems Administration, Human Science, International Health, and Professional Nursing Practice. The school also houses the Center for Health Equity - Research, Implementation, and Teaching.
The Finance and Operations Coordinator- processes fiscal transactions, provides financial analysis and reporting, serves both as a contracts and bidding Subject Matter Expert and the GMS point of contact and finance expert within SNHS. He or she supports the oversight of fiscal activities toward ensuring that the various funds relating to educational and medical teaching activities flow in accordance with agreements and budgets. Reporting to the Senior Director of Finance, the Budget Analyst has duties that include but are not limited to:
- Directs purchasing and service/supply contracting functions centers as assigned.
- Serves as the main Cost Center Buyer, as well as requisitioner and expense preparer.
- Processes requisitions and expense reports for faculty not homed in any department, or as designated by the Senior Manager/Senior Director.
- Provides guidance to the SNHS faculty and administrators regarding all budget and/or yearly transactions.
- Conducts monthly reconciliation of funds for Georgetown University Medical Center (GUMC), monitors internal control of receipts and disbursements and operating reserves and endowment, directs purchasing and service/supply contracting functions and research centers as assigned, analyzes and reports to SNHS Senior Management on research and financial condition and performance, monitors income and expense trends and reports on variances to budget, assures that all payments directed under the Chief Administrator or Senior Director are correct and reconciled, and follows-up regarding any incorrect transactions.
- Assists in managing all school-wide accounts and contracts, all super saver funds, preceptor payments, and ad hoc financial aid requests.
- Develops and submits any contracts on behalf of the Dean and others as directed by the Senior Director
- Serves as secondary Department Financial Managers for Sponsored Projects.
- Shares financial management responsibilities for the sponsored project to ensure compliance with sponsor's requirements and University's policies and procedures.
Operations & Capital Projects
- Serves as secondary support to the Senior Manager in operations tasks and capital projects - e.g., logistical planning for all new initiatives, including topics related to event planning, space, furniture, capital improvement, security, and technology.
- Alerts the Chief Administrator and Senior Director of pending issues and concerns.
- Bachelor's degree
- Several years of work experience in a complex office environment
- Extreme attention to detail and working with sensitive information
- Detail-orientation with a dedication to accuracy
- High aptitude for analytical thought
- Understanding how many systems can interact, and how data can be collected, stabilized, tracked, updated, and reported
- Adept at managing a high volume of correspondence, and skilled in interpersonal communication, written communication, and phone etiquette.
- Enthusiasm for learning varied and complex software applications
- Technical understanding of multiple databases - e.g., Banner, Cognos, Degree Works, Google Forms, and Salesforce
- Experience working in an academic administrative office
- Experience with complex enterprise-level administrative system(s)
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