Project Coordinator (CPLT-PC-2014-001)
POSITION NUMBER: CPLT-PC-2014-001
JOB TITLE: Project Coordinator I
SALARY: $39,900 - $47,900 (Commensurate with experience)
Grade (7); Full-time; Exempt
DIRECTORATE: Center for Police Leadership & Training
SUPERVISOR: Program Manager
LOCATION: Alexandria , VA
The Center for Police Leadership and Training provides classroom, on line and international training to law enforcement personnel worldwide. The Project Coordinator for the center is primarily responsible for assisting with the business development, marketing, contracting, delivery, accounting and logistical support for the CPLTs leadership development program called the Leadership in Police Organizations (LPO).
The Center works with law enforcement agencies, state chiefs of police associations and state training commissions to deliver the program an associated train the trainer and mentoring of local instructors worldwide. In addition, the coordinator will assist with arranging for LPO instructors to assist with the delivery of international leadership training programs. As time permits, the coordinator will assist Center staff with the delivery of other educational seminars, the development of marketing materials and the integration of the seminars into the Centers overall programming.
Under the direction of the program manager, the coordinators shall prepare cost proposals, and resulting contracts for training classes. Once completed, these documents will be tracked while in legal review and review by the host agency. He/she shall ensure that all instructor flight, rental car and hotel arrangements have been made for each week of instruction. Daily work shall include written and oral communications with instructors, consultants and host agencies. The coordinator shall also track instructor evaluations for all leadership and professional law enforcement training courses provided by the Center and provide relevant reports on these evaluations to division management. Once classes are completed, the coordinator shall track, review and account for consultant reimbursements and instructor evaluations.
- Coordinates the instructor schedules and site course logistics for the Centers leadership and professional law enforcement training programs as directed by the program manager.
- Reviews and processes instructor reimbursement forms, inquiries and travel itineraries.
- Develops cost proposals in response to requests for training from police departments.
- Works with IACPs Counsels office to ensure timely review and processing of pending contracts.
- Works with the chief Financial Officers (CFO) office to allocate and track monthly and project expenses for leadership training courses and prepares trend reports on same.
- Assists the Program Manager with preparing marketing materials for and representing the Center at national and international law enforcement conferences.
- Reviews instructor evaluations and identifies any requiring review of senior management.
- Prepares and disseminates timely information to registered students and interested law enforcement professionals regarding the Centers courses, seminars, conferences and electronic learning offerings.
- Maintains SharePoint website for instructors and responds to telephonic, personal or electronic inquiries regarding the Centers training portfolio.
- Assists staff members from other IACP directorates by providing timely information regarding the Centers courses.
- Works collaboratively with IACP personnel on various training-related projects and events.
- Tracks training data supplied by partner agencies on the number of participants and offerings for reporting in the IACPs strategic planning performance reports.
- Periodically communicates with program coordinators for all the departments with whom IACP is partnering for delivery of the LPO program to ensure compliance with licensing agreement terms.
- Coordinates travel and classroom logistical arrangements with departments hosting Leadership and other tuition training programs.
- Coordinates the annual training program for LPO partner agency held January of each calendar year to include site selection, hotel negotiations and agenda preparation.
- Other duties as assigned.
- Bachelor degree or equivalent experience required.
- Minimum of two years administrative/project management or related experience, with the ability to manage multiple complex projects.
- General understanding of the International Association of Chiefs of Police Organization and its training programs.
- Must possess good verbal, written and technical communications skills.
- Must be knowledgeable of and competent with standard computer systems, data bases, electronic communications and have a demonstrated capacity to prepare excel spreadsheets, power points and word documents.
- A general understanding of basic budgeting and accounting to include an understanding of direct and indirect costs.
- Requires initiative, interpersonal skills necessary to deal effectively with the public as well as with individuals at various levels, ability to work productively in a team-environment and provide follow in a timely manner.
- Travel will be required
ALL INTERESTED CANDIDATES SHOULD SUBMIT A COVER LETTER, RESUME AND SALARY HISTORY. NOTE: ALL DOCUMENTS SHOULD BE SUBMITTED AS ONE DOCUMENT.
ALL COVER LETTERS MUST CONTAIN THE NAME OF THE POSITION BEING APPLIED FOR AS WELL AS THE POSITION ANNOUNCEMENT NUMBER.
PLEASE NOTE THAT APPLICATIONS RECEIVED WITHOUT ALL THE REQUESTED INFORMATION WILL NOT BE FORWARED FOR REVIEW.
ALL APPLICATIONS MUST BE RECEIVED BY JUNE 27, 2014.