DIRECTOR, FINANCE AND ADMINISTRATION

Location
Washington, District Of Columbia
Posted
May 29, 2014
Closes
Jul 03, 2014
Hours
Full Time
Director, Finance & Administration, Facilities, Real Estate, & Auxiliary Services
University of Delaware
Newark, Delaware

The Facilities, Real Estate & Auxiliary Services Organization is responsible for the management of all major and minor construction on the University of Delaware’s main campus located in Newark, DE, as well as satellite campuses in Wilmington, Dover, Georgetown and Lewes comprising over 8 million square feet in over 440 buildings and on 2,040 acres including 272 acres which will be redeveloped as the Science Technology and Research Campus.

The Director is the senior administrator for Facilities, Real Estate & Auxiliary Services and isamemberof the Vice President’s leadership team. The Director leads a staff of12+ and is responsible for all administrative activities including Budget & Finance, Information Technology, and Human Resources. Inaddition, the Director is actively involved in shaping and executing the strategic and business plans of Facilities, Real Estate & Auxiliary Services.The Director has an overall accounting responsibility for Facilities, Real Estate & Auxiliary Services annual gross operating budget of approximately $37 million, a $33 million utilities gross budget and an annual Capital Budget of up to $40 million; the operating budget responsibility for Auxiliary Services, which is approximately $100 million.

The Director is responsible for all accounting and management for new construction, major renovation, capital renewal and utility infrastructure projects. Total projects in various stages of design and construction currently total over $500 million

The Director interprets accounting principles and ensures that the general accounting records and controls are maintained in a manner that is in compliance with the expectations of Facilities, Real Estate & Auxiliary Services and the University of Delaware; responsible for general accounting functions, which consist of complex accounting and control responsibilities.

The Director consults and /or interacts with and advises a wide range of personnel within the Facilities, Real Estate & Auxiliary Services organization as well as interaction with management levels from the Treasurer’s Office, the Budget Office, General Accounting, Procurement, other University Departments, Contractors and Service Providers. The Director is a liaison with the central Office of Human Resources and outside governing bodies regarding employment issues, and enforcement of federal and state employment laws, collective bargaining, and employment policies. This position works closely with the Vice President, all internal director levels and unit managers providing employment counsel and strategic advice regarding organizational development initiatives.

MAJOR RESPONSIBILITIES:
Under limited direction of the Vice President, the Director provides direction and leadership in the planning, development, management, control, and reporting of the integrated financial operations, budget, and activities of all multifaceted operating entities that impact the organization. The incumbent is responsible for the strategic planning, development, preparation, and submission of all capital and expense budgets and all financial reports for the organization.

• Manage the financial and administrative resources of the Facilities, Real Estate & Auxiliary Services within the parameters set forth by the University of Delaware and the University's Responsibility Based Budgeting (RBB) policies and procedures.
• Responsible for day-to-day and long-term financial management, including budget development and management, preparation and interpretation of financial reports, and development of long-range financial models for forecasting.
• Provides overall leadership for strategic and management initiatives of the Facilities, Real Estate & Auxiliary Services organization and collaborates closely with other Facilities, Real Estate & Auxiliary Services departments, units, and management levels; interacts closely with other senior administrators and key individuals in the office of the Executive Vice President, Finance, General Accounting and the Budget office; plays a key role in the preparation of financial management of annual and short and long-term plans. Works with University Auditors, as necessary.
• Provides overall HR leadership, labor relations, administration, recruitment and employment management responsibilities for the organization. Directs responsibilities involving hiring, termination, discipline, performance evaluations, training, and the promotion of staff improvement programs; supervises three exempt staff members, which includes work allocation, problem resolution, and recommendations for personnel actions; motivates employees to achieve peak productivity and performance.
• Presents organizational studies, budget forecasts, labor projections, short and long term objectives; prepares data and documents that provide necessary financial and accounting information.
• Directs and coordinates the financial planning and budget management functions for the organization. Participates in the planning and coordinates the development of a comprehensive capital and operating budgets for over 200 active accounts relating to multiple components. Reviews, analyzes, and verifies budgets, ensures balance of revenues, expenses, and transfers, and prepares integrated budget documents for submission.
• Oversees the approval and processing of revenue, expenditure, and position control documents, salary updates, ledger and account maintenance and data entry, ensuring compliance with University, State, and Federal policies and regulations, while maintaining appropriate internal control safeguards.
• Maintains an organizational structure and staffing to effectively accomplish established goals and objectives; recruits and supervises designated staff, including work allocation, problem resolution; motivates employees to achieve peak productivity and performance.
• Provides overall leadership for the Facilities, Real Estate and Auxiliary Services Information Technology operations throughout Newark, Wilmington, Lewes, Dover, and Georgetown campuses, that includes: disaster recovery operations; first level support to approximately 1000 employees within Facilities & Auxiliary Services, Residence Life & Housing; mission critical systems requiring on call support including over 150 servers, databases and application programming, network storage, firewalls; specification, acquisition, design, installation and commissioning of building systems (Fire/Intrusion Alarm, Access Control, CCTV, Building Automation, Utility Metering, etc.); data security and compliance with internal and external standards such as PCI-DSS.
• Ensures that the design of all accounting computer programs, documentation, and ad hoc financial reports are produced accurately and timely, utilizing complex electronic financial information from the Computing Center, user departments, the Budget Office, and other databases.
• Coordinates monthly/yearly closing schedules and procedures with the Computing Center, user departments, and the Budget Office.
• Develops new and enhances existing policies and procedures for budgeting, procuring and funding all projects managed by the Facilities Planning and Construction in order to optimize efficiency, meet departmental goals and ensure sound and effective financial and fiscal control throughout the execution of the projects. Provides oversight and ensures compliance with University purchasing and financial policies in the procurement and contracting of project related services.
• Prepares financial statements at the Organizational level. Prepares fiscal and budget reports for internal management and external agencies. Develops projections and analysis with recommendations and conclusions for management.
• Collaborates with and coordinates all components of the organization to ensure consistent reporting and adherence to Federal and State financial reporting regulations and guidelines, and conformity with University fiscal policies and procedures.
• Coordinates and analyzes University fiscal and budget systems for controls, policies and procedures; expedites audits; reviews changing State and Federal laws, procedures and accounting practices, and makes recommendations for or implements changes in accordance with institutional policy.
• Assists the Vice President in the interpretation and execution of all new financial accounting standards, accounting and reporting requirements; advises Facilities, Real Estate & Auxiliary Services management and departments/units on improvement of current fiscal procedures, implementation of new fiscal policies.
• Ensures records systems are maintained in accordance with generally accepted accounting/auditing standards.
• Provide guidance and interpretation with respect Facilities, Real Estate & Auxiliary Services Directors with respect to University policies and procedures.
• Oversees the preparation of various work papers and schedules during the annual audit such as University funds and State funds. Oversees the preparation of annual reports on the financial position of Facilities, Real State & Auxiliary Services. Prepares annual procedural memos for Facilities-wide distribution. Advises and works with external auditors, as necessary.
• Reviews and approves all asset/liability and transfer/allocation journal vouchers to ensure that the entries are proper and in accordance with the University of Delaware policies.
• Liaison with University departments and responds to staff and operational concerns.
• Serves on University and departmental committees.
• Attends contract/GMP review meetings, pencil review meetings and other progress meetings as required.
• Provides leadership and coordination to various technical personnel engaged in specified project activities, as appropriate.
• Perform miscellaneous job-related duties as assigned

QUALIFICATIONS:

• Bachelor’s degree, Master’s degree preferred, in business administration, accounting, finance and a minimum of eight years professional management experience.
• Financial Management or Human Resources certification preferred.
• Supervisory role in financial management and human resources.
• Experience in capital project budgeting and planning. Familiarity with real estate development, construction or similar department within Higher Education, Healthcare or Corporate real estate is desirable.
• Ability to strategically plan, implement and administer financial information and control systems.
• Ability to compile, analyze, interpret and present financial analysis and reporting.
• Skill in budget preparation and fiscal management.
• Ability to develop, plan, and implement short and long-range goals and financial plans.
• Ability to foster cooperative work environment.
• Problem-solver and team player who thrives in a fast-paced environment.
• Must be assertive, tactful, and able to work in a collaborative manner.
• Effective communication skills, both verbally and in writing.
• Ability to present information effectively.
• Ability to work effectively with a wide range of constituencies in a diverse community.
• Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
• Knowledge of a range of automated financial systems and applications software. Experience working with PeopleSoft or a comparable ERP financial system.
• Advanced Excel skills. Experience with implementing and managing project management software systems.
• Experience modeling pro-forma analysis of real estate development and joint venture deals.

For a complete list of requirements and job duties and to apply online, please visit the UDJOBS website at www.udel.edu/udjobs Job ID 102086

Equal Employment Opportunity
The University of Delaware is an Equal Opportunity Employer which encourages applications from minority group members, women, individuals with a disability and veterans. The University's Notice of Non-Discrimination can be found at http://www.udel.edu/aboutus/legalnotices.html. Employment offers will be conditioned upon successful completion of a criminal background check. A conviction will not necessarily exclude you from employment.