Executive Assistant

Location
Arlington, Arlington, Virginia
Posted
Apr 15, 2014
Closes
Jul 15, 2014
Ref
[AD71389]
Function
Administrative
Hours
Contract
Job Summary:
SPARKS is currently seeking a candidate who will provide Executive and clerical support for high level Executives, including but not limited to the following:

Responsibilities:
• Perform a variety of administrative and clerical support duties for assigned supervisor, manager or staff member
• Answer and screen telephone calls and respond to routine inquiries
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
• Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping
• Make travel arrangements, prepare itineraries and prepare expense reports, as needed
• Assist in the planning of special events and coordination of logistical arrangements
• Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
• Supervise, coach and train lower tier administrative staff, as required.

Requirements:
• 5-10 years of high level Executive support experience
• High school diploma required; Associates or Bachelor’s degree preferred
• Proficient in Microsoft Word, PowerPoint, Excel and Outlook
• Ability to operate in a team environment, exhibiting the ability to work well with other staff and/or internal clients to enhance efficiency and effectiveness in the job
• Excellent organizational skills, attention to detail, strong proofreading capabilities, excellent written and oral communication skills
• Possess a positive attitude, dependable, strong interpersonal skills and a high level of motivation.

Qualified candidates should send their resumes to SPARKS for additional details.

We look forward to discussing your background, your current job search and your potential career path with SPARKS!