The incumbent assists the Director of Human Resources in performing the day-to-day responsibilities associated with human resources operations. Duties of the position include, but are not limited to: Researches employment records for applicability to federal career, e.g. adjustment in service computation dates. Provide individual retirement counseling. Analyzes information to establish the length and type of creditable service, and prepare retirement annuity estimates for employees. Research regulations and records and advise employees on the buyback of creditable time for retirement. Provides technical expertise on complex retirement coverage issues including, but not limited to, creditable service for employees formerly employed in the District of Columbia Government, and specific benefits provisions affecting current and former PDS employees as stipulated by federal law. Determine the amount of retirement contributions, refunds of contributions, payments, and repayments needed for service credit to include military deposits, and whether all special requirements and conditions applicable to the type of case have been met; and whether the requirements for payment of a survivor annuity or lump sum are satisfied. Assist employees in the preparation of retirement applications and related documents. Conducts off-boarding of employees whether as terminations, separations or transfers. Ensure employees are apprised of what happens to their benefits upon their separation from PDS (or if they transfer to a Federal agency). Processes all necessary separations paperwork. Conducts exit interviews with employees and ensures off-boarding processes and procedures are followed. Completes benefits related personnel actions in the Federal Personnel and Payroll System (FPPS) and Workforce Transformation and Tracking System (WTTS). Serves as administrator in the e-OPF system and other systems related to employees' records and benefits (Employee Express, Employers' Edge (unemployment), GRB, DPRW/NFC, etc.) Manages and monitors Office of Worker's Compensation (OWCP) Program and develop programs and processes to help reduce OWCP costs by coordinating with employees, DOL, medical professionals, and supervisors to return employees to work as soon as medically possible. Use the e-Comp system as an Agency Maintenance User (AMU) to maintain administrative function of the system. Develops, modifies, and conducts presentations of basic and/or refresher training in employee benefits programs such as workers' compensation, retirement, TSP, EAP, etc. Provides information on PDS's available employee benefits, retirement, and leave programs. Utilize web-based personnel, timekeeping, and data retrieval systems to identify, document, and affect required actions. Administers PDS's leave program including Family Medical Leave (FMLA), Paid Parental Leave, Leave Share/Voluntary Leave Transfer, Bereavement Leave, etc. Receives and researches questions from supervisors and employees concerning aspects of human resources and employee benefits programs and processes. Respond with thorough explanations citing regulations, operating directives, or past practices that provide clients with additional information. When research reveals errors in the record, recommend or initiate necessary corrective action(s). Serves as lead on PDS-wide initiatives and oversee ongoing Work Life Services and Employee Programs management (Telework, Employee Assistance Program, Health and Wellness, New Employee Orientation, Work Life Services, etc.) across PDS. Establishes productive working relationships with counterparts and senior level officials throughout PDS, with representatives of governmental or private sector organizations providing services to PDS. Conducts analysis with benefits data mining; quantitative and qualitative analysis for assessing complex benefits issues and programs within Oracle Business Intelligence Enterprise Edition (OBIEE)/Datamart System to generate reports to help with these analyses. Perform other duties as assigned. RequirementsConditions of Employment PDS Overview:
The Public Defender Service for the District of Columbia (PDS) is a federally funded, independent organization governed by an eleven-member Board of Trustees. PDS provides legal representation to individuals facing a loss of freedom in the local criminal, delinquency, and mental health systems in the District of Columbia. PDS's approximately 235 employees, most of whom work at the main office at 633 Indiana Avenue, N.W., Washington, D.C. PDS's staff consists of approximately 100 attorneys and approximately 135 social workers, investigators, administrative, and technical staff. District of Columbia residency is not a requirement for employment. PDS is funded by federal appropriations, and all employees are entitled to participate in federal health and life insurance plans, federal retirement plans, and the Thrift Savings Plan. Transferring employees will receive recognition of creditable federal service for leave accrual and retirement purposes. Employment at the Public Defender Service is at-will and is considered excepted service.
The Human Resources Specialist (Benefits) is located in the Office of Human Resources. Please note this position is telework eligible. QualificationsEvaluation Factors:
A successful candidate must present evidence of experience in the following areas:
In-depth knowledge of and skill in applying a wide range of human resources concepts, principles, laws, regulations, and practices. Comprehensive knowledge of and skill in applying federal laws, regulations, and practices governing health and life insurance, retirements, leave administration, awards, and other benefits entitlements.
Demonstrated ability to provide advice and counsel concerning all aspects of employee benefits, leave, retirement, and awards programs to executives, managers, and employees.
Demonstrated ability to develop professional working relationships with individuals and organizations throughout the agency and with other relevant organizations. Demonstrated ability to communicate successfully verbally and in writing.
Demonstrated ability to communicate successfully verbally and in writing in order to provide authoritative advice and guidance on federal benefits, leave, retirement, and awards programs.Qualification Requirements:
For the PDS-12 (GS-12 equivalent):
Your resume and work experiences must show that you have at least one (1) year of specialized experience equivalent to at least the GS-11 level in the Federal service or equivalent and it must include:
For the PDS-13 (GS-13 equivalent):
- Experience with federal employee benefits, leave, retirement, and awards programs.
- Experience providing guidance to employees on federal benefits, leave, retirement, and awards programs.
- Experience developing and conducting information or orientation programs for management and employees on federal benefits, retirement, leave, and awards programs.
Your resume and work experiences must show that you have at least one (1) year of specialized experience equivalent to at least the GS-12 level in the Federal service or equivalent and it must include:
- Experience providing authoritative advice and guidance on federal employee benefits, leave, retirement, and awards programs.
- Experience explaining the features of various federal employee benefits, leave, retirement, and awards programs.
- Experience developing and conducting information or orientation programs for management and employees on federal benefits, leave, retirement, and awards programs.
- Experience researching regulations and other pertinent directives to make recommendations to improve federal employee benefits, leave, retirement and awards programs.
- Experience with complex regulations and other pertinent laws that affect employees that are/were enrolled in the District of Columbia Government and/or under the DC Defined Contribution Plan; determines creditable service and corresponding effects on Federal benefits.
This job does not have an education qualification requirement. Additional informationPDS is an Equal Opportunity Employer and an E-Verify Participating Agency