Duties

The incumbent performs various functions including records inventory, quality control of scanned records, retirement, retrieval, maintenance and filing of court records. This work is performed in accordance with approved internal controls, procedures, and rules.

Budget permitting, it is expected that the selected candidate will serve for more than one year and one day. The Clerk of Court will evaluate the needs of the organization throughout the year to determine if this temporary position will be extended, made permanent, or terminated.

Responsibilities

• Analyze information from databases and identify data entry errors and data deficiencies. Maintain accuracy and completeness of official case records and user log errors.
• Make data entry corrections. Advise supervisor/manager when input errors are found or information is missing and recommend corrective action, including recommendations for revising data entry procedures.
• Work with users to explain the causes of errors and actions necessary to prevent reoccurrence.
• Assist in determining what information can be purged or archived from database.
• Receive and review incoming documents to determine compliance with records policy and procedure.
• Scan and upload documents to CM/ECF, when needed.
• Collect, sort and classify documents and file accordingly.
• Retrieve files, as needed and/or requested.
• Provide direct assistance in archiving and storing records according to the regulations dictated in Volume 10, Chapter 6: Records Management of the Guide to Judiciary Policy.
• Perform other duties as assigned.

Requirements

Conditions of Employment

United States citizenship is required for consideration for this position.

Employees are required to adhere to the Code of Conduct for Judicial Employees .

Employees of the United States District and Bankruptcy Court for the District of Columbia are excepted service appointments. Excepted service appointments are "At-Will" and can be terminated with or without cause by the court.

Employees are required to use the Electronic Funds Transfer (EFT) for payroll deposit.

Final candidates will undergo a background check.

Selection will be made consistent with the provisions of the Equal Employment Opportunity Plan adopted by the United States District and Bankruptcy Courts for the District of Columbia.

Qualifications

Required Specialized Experience:

The candidate must also possess a minimum of two years of specialized experience. Specialized experience includes progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involved the routine use of specialized terminology and automated software and equipment for word processing (Microsoft Word), data entry or report generation, various applications to create detailed inventories of boxes and scanned records, computer programming skills, and knowledge of using scanning software.

Preferred Experience:

Legal/court experience is highly preferred, but not required.

Must have excellent interpersonal skills and be able to effectively communicate with staff to determine needs and maintain complete and accurate records and files. The ability to communicate effectively both verbally and in writing is critical.

Excellent organizational, critical thinking and problem-solving skills; the ability to respond to requests on short notice; and the ability to manage multiple tasks and stringent deadlines are essential. The ability to consistently demonstrate sound ethics and judgment, work independently, and be detail-oriented is a must.

Regular lifting of heavy boxes (20 to 40 pounds) is required.

Education

The successful candidate must possess a bachelor's degree from an accredited college or university in a field closely related to the subject matter of the position. Education may not be substituted for specialized experience, because operation court support positions require hands-on experience to be credited as specialized experience.

Additional information

Full-time employees of the United States District and Bankruptcy Courts for the District of Columbia are eligible for a full range of benefits to include:

• A minimum of 11 paid holidays per year.
• Paid annual leave in the amount of 13 days per year for the first three years, 20 days per year after three years, and 26 days per year after fifteen years.
• Paid sick leave in the amount of 13 days per year.
• Federal Employees' Retirement System (FERS).
• Optional participation in the Thrift Savings Plan (TSP), the Federal Employees Health Benefits Program (FEHBP), Federal Dental and Vision Insurance Program (FEDVIP), the Federal Employees' Group Life Insurance (FEGLI), the Flexible Benefits Program, the Commuter Benefit Program, SmartBenefits (mass transit subsidy up to $300 per month), and Long-Term Care Insurance.
• Employee Recognition Program, budget permitting.
• Workers' Compensation Program.
• On-site physical fitness facility.
• Flexible work schedule.
• Federal Occupational Health Services Program (FOH)/ On-site Health Unit.
• Employee Assistance Program (EAP)/Work Life Services.
• Priority enrollment for children beginning at three months of age until kindergarten of all employees of the United States Courts in the Thurgood Marshall Child Development Center (TMCDC).