November 13, 2023
December 13, 2023
Please Note: All job announcements close at 11:59 p.m. of the day before the posted closing date.
The recruitment for this Vice President & Secretary to the Board is conducted by an Executive Search firm Korn Ferry.
If you have any questions, please contact the individuals listed below.
As Vice President and Secretary, you will provide effective executive support to the Board of Directors for the Airports Authority.
Vice President and Secretary
This is an executive position.
Serves in the Office of the Board of Directors (Office) at the Headquarters Office.
Directly or through subordinate staff, performs official duties required by regulation or the Board of Directors (Board) to ensure its members have proper information and resources to discharge their fiduciary duties to the enterprise and the public under the interstate compact and in accordance with Airports Authority Bylaws. Performs related functions.
Provides support to the Board Chair, the Board Members and the Board Committee and serves as a liaison between the board and management.
Manages the Office and its staff on behalf of the Board. Establishes and modifies procedures to ensure public access to and effective workflow into and out of the Office.
Ensures preparation of substantive materials and administrative and logistical support for Board meetings, Board Committee meetings and Board Workshops, including Office representation at, and recording of, meetings.
Distributes and maintains official minutes, proceedings, declarations, directives, and other documents. Validates and signs Board actions and other Airports Authority documents requiring the Secretary's signature, and/or the affixing of the Seal of the Airports Authority.
Ensures public access to information on the Website and at the Board Office. Publicizes Board meetings and other Board-related business.
Serves as the Airports Authority's Chief Freedom of Information (FOI) Officer. Receives information requests from the public, determines which records are available to the public, and provides copies, as appropriate.
Manages Board Office communications including members' calendars, meeting agendas, etc.
Assist with organizing Board gatherings and/or off-site retreats.
Orients new Board members and facilitates necessary training and development.
Serves as liaison between Board Members and advisory committees, Airports Authority executives, other senior staff, trade and professional associations, and Federal, state, and local government agencies.
Serves as Special Advisor and support to the Board Chair to ensure that the Board functions in accordance with the Bylaws of the Airports Authority. Provides advice and counsel to Board members and ensures they are prepared for official events and that Board Committees and Committee Chairs and Co-Chairs receive needed briefings and information consistent with the fulfillment of their fiduciary responsibilities.
Reviews and verifies Board members' travel and business expense reimbursement requests.
Collaborates with the Airport Authority's Office of Communications to ensure the Board is kept apprised of important matters affecting the Airports Authority, that the web page is current, the information on important Board matters is included within internal Airports Authority communications such as its intranet portal (COMPASS), its employee newsletter (On Good Authority) and to assist in developing materials on Board matters for social media, and other communications.
Formulates and manages the operating budget of the Office.
Performs related work as assigned or on own initiative.
Twelve years of progressively responsible experience in executive-level administration and management, including:
working with top management officials of a public sector organization or publicly traded company;
managing an Executive Office and its staff to ensure effective workflow into and out of the Office; and
serving as a liaison between executive staff members, employees of a large professional or regulatory agency, and the general public.
Experience working with a Board of Directors of a large organization.
Comprehensive executive-level knowledge of, and skill in, the full range of functions and organizational practices relevant to the duties of a board of directors.
Ability to develop executive-level and official communications and executive documents.
Skill in maintaining records of governance, proceedings, policies, and directives.
Knowledge of supervisory principles and ability to manage the operations and programs of the unit/team.
Ability to perform detailed analyses of data and information and make recommendations.
Ability to maintain strict confidentiality regarding sensitive and confidential information.
Ability to speak and write effectively, with emphasis on executive-level and official communications.
Skill in using computer and office suite software.
Substantial experience working in the Office of a Board of Directors in the transportation or aviation industry.
A bachelor's degree in law or public policy.
A bachelor's degree in business administration or related field.
CERTIFICATIONS AND LICENSES
A state driver's license in good standing.
NECESSARY SPECIAL FACTORS
Ability to work under pressure from time constraints and to work variable hours as may be required by the Board of Directors.
Work is typically reviewed in progress and upon completion for quantity, quality, timeliness, teamwork, customer service, and other factors.
Sets the example in ethics and integrity in Board Office matters; works with peer Executive Staff and Vice Presidents, top management and subordinate managers, as well as the Board Members of the Airports Authority in maintaining a commitment to the core values of the Airports Authority.
A background security investigation will be required for all new hires.
Metropolitan Washington Airports Authority is an Equal Opportunity Employer.| Follow us on Twitter @MWAAcareers.