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Supervisory Librarian (Chief Librarian)

Washington, D.C
Closing date
Nov 24, 2023

As the Chief Librarian, you will be responsible for the following:

  • Planning and Program Evaluation . Responsible for formulating and implementing the division's short and long-range strategic plans. Consult with the Executive Officer--Collections, Exhibitions and Programs; collaborate with senior library managers and other staff to frame appropriate plans for library operations, and to ensure efficient and timely implementation of programs. Assure that ambitious goals and appropriate policies, guidelines, and procedures are set in place to accomplish program.
  • Collection Development, Management, and Access. Responsible for directing the acquisition, cataloguing, organization, and preservation of the Library's collections (including image collections) on the history of art and related fields and is responsible for articulating the Library's acquisitions, cataloging, security, and preservation policies and practices in support of research on art history and related fields.
  • Development Initiatives . In collaboration with the National Gallery's development department, plan and manage the Library's fundraising initiatives, including corporate, foundation, and individual prospect identification, cultivation, and solicitation. Seek grant funds for special projects as required.
  • Technology Initiatives . Initiate and develop digital strategies to further the PL mission and to improve library services for the user community on site, nationally, and internationally.
  • Financial Management . Make annual recommendations to the Executive Officer--Collections, Exhibitions and Programs and the Treasurer on the federal and private operating budgets for the division and on the allocation of space, time, staff, and equipment.
  • Personnel Management . Ensure the proper management of the PL staff, which is comprised of thirty-nine employees, including three managers overseeing Administration and Technical Services, Reader Services, and Library Image Collections, respectively, and their staffs of librarians, cataloguers, technicians, museum specialists, information technology specialists, administrative and clerical assistants, student aides, and volunteers.
  • Communications, Customer Service, Collegiality, and Public Contact . Represent the Library and its resources to a variety of constituencies, both internal and external.
  • Perform other related duties as assigned.

  • Requirements

    Conditions of Employment

    • Only U.S. citizens may apply for employment consideration.
    • This employer participates in the e-Verify program.
    • Males must abide by Selective Service registration requirements
    • See "Other Information" section regarding Selective Service requirements.
    • All required documents must be submitted by 11:59PM EST on closing date.
    • Responses to the mandatory technical qualification questions are required

    Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience and education (if applicable) as it relates to this job opportunity. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Your resume must include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week.


    All applicants must have 1 year of experience. Experience is directly related to the duties and responsibilities of this position, referenced in the technical qualifications, that equipped the candidate with the scope and level of knowledge, skills, and abilities to successfully perform the work. This level of responsibility is typically found at the GS-15 or equivalent level in the Federal Government. Eligibility will be based upon a clear showing that the applicant has had professional training and experience of the scope, level and quality sufficient to carry out the responsibilities of the position effectively. You must meet all qualification and eligibility requirements for the position by the closing date of the announcement.

    MANDATORY TECHNICAL QUALIFICATIONS (MTQs): Address each of the following MTQ's separately. MTQ Statements must provide specific examples that address relevant experience, accomplishments and evidence that you possess demonstrated superior technical and senior professional qualifications. Please note that the MTQs must be addressed individually and in narrative form. (Please see 'Required Documentation' section for more information)

    (Maximum of 2 pages per MTQ):
  • Knowledge of planning and program evaluation.
  • Knowledge of strategic collection development, management, and access.
  • Knowledge of fundraising for strategic initiatives for a library for a major organization.
  • Knowledge of technological initiatives for an organization's library.
  • Knowledge of financial management.
  • Knowledge of personnel management.
  • Knowledge of communications, customer service, collegiality, and public contact.

  • Note: Your experience must be detailed in your resume and MTQ responses to receive full credit.

    Mandatory Technical Qualification Statements - MSWord or PDF document. The Qualification Statement must be formatted using size 12 font, with 1-inch margins and should not exceed two (2) pages for each mandatory qualifications statement. Do not use/list a Social Security Number on this document. When uploading to your USAJOBS account, select "Qualification Statement" as the document type.

    Note: Applicants who are referred to the hiring office for selection consideration may be required to submit writing and/or work samples as part of the interview/selection process. If the hiring office decides to request a writing and/or work sample as part of its selection process, the vacancy contact will reach out to you by email to: (1) inform you of this requirement; and (2) provide further instructions.


    Evaluation of Specialized Experience (for positions at GS-9 and above):

    Experience must have demonstrated the ability to perform, supervise, or direct one or more of the functional areas of work covered by this series; to understand the concepts, theories, new developments, and co-relationship of information in related fields; and to maintain up-to-date information on the state of the art. For positions where foreign language proficiency is needed, applicants must be able to read and/or translate material in the appropriate specialized subject-matter field.

    For Librarian (appropriate specialization): Applicants must also possess specialized knowledge of a subject-matter field and/or proficiency in one or more foreign languages directly related to the position(s) being filled. When such knowledge is required for the position, an applicant's education or experience must have included or been supplemented by the requirements specified in one of the paragraphs below:
  • A full 4-year course of study in an accredited college or university that meets all academic requirements for a bachelor's degree that included at least 24 semester hours in the specialized field for which the applicant is being considered, e.g., physical science, biological science, social science; or that included any combination of subjects with at least 15 semester hours in a major subject (such as physics or chemistry) that is especially applicable to the position for which the applicant is being considered;

  • Completion of at least 24 semester hours of legal study in an accredited law school for positions primarily concerned with providing library services in law or legislative reference;

  • Four years of pertinent experience of such nature and level to provide a knowledge of the basic principles, theories, practices, techniques, terminology and expressions of the appropriate discipline or subject-matter field; an understanding of the standard methods, procedures, and techniques of research and analysis in the subject-matter field; ability to acquire additional information about the field and related fields; and some knowledge of literature resources in the field.

    Such experience should be equivalent to that which would have been acquired through successful completion of a full 4-year curriculum in an accredited college or university with major study in appropriate subjects, or combination of subjects, as specified in (a) above; or legal training as specified in (b) above;

  • Any time equivalent combination of experience as described in (c) with education as described in (a) or (b) above;

  • Demonstrated ability as shown by education or experience to read or translate information from one or more foreign languages into English.

  • Supervisory and Administrative Positions

    For supervisory positions, see the "Qualification Standard for Supervisory Positions" in Section IV-A of this Manual. For positions concerned with administration, management, or direction of library programs, candidates must meet all other requirements for the particular grade and also show that they possess the required administrative and/or managerial ability to perform successfully the duties of such positions. Education, training, or experience of the candidate should demonstrate, e.g., ability to manage or direct a library, group of libraries, or library system; ability to plan, organize, and direct the development and execution of library programs, policies, and procedures; ability to plan or conduct management studies, public relations, and educational activities, ability to plan, develop and carry out administrative activities of the library or library system concerned with budget and finance, personnel, plant and equipment, etc.

    Additional information

    • The National Gallery of Art fosters a diverse and inclusive workplace and is an Equal Opportunity Employer.

      • Some positions may require completion of a probationary period of up to 1 (one) year.


      • All males born after December 31, 1959 must abide by laws regarding Selective Service registration. To learn more about this law, visit the Selective Service web page, Who Must Register . If you are not registered and don't have an approved exemption, you will not be eligible for employment with the Federal Government.

      EEO Policy:

      Reasonable Accommodation Policy:

      Veterans Information:

      Selective Service Registration:

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