This job has expired

Special Assistant

Rockville, Maryland
Closing date
Nov 23, 2023

This position is being re-advertised to solicit additional applications. Applicants who applied previously need not reapply unless submitting updated and/or missing information.
  • Coordinates the Senior Staff's schedules and travel. Works with other Administrative Staff in the Office of the Director (OD) and the Senior Staff to identify senior managers in Headquarters and Area Offices to represent the Senior Staff in those instances that they are not able to attend. Ensures that briefing materials and reports of critical follow-up items are obtained from Office representatives in a timely manner.
  • Screens and maintains knowledge of Senior Staff's activities to take appropriate action on deadline items. Prioritizes meetings and arranges extensions for less urgent items. Analyzes important issues and apprises proper members of the Senior Staff of the circumstances that might alter or complicate significant matters. Provides Senior Staff with a wide range of material and information, such as summaries of pending legislation, results of Congressional Hearings, answers to budget questions, and reports on the status of new programs.
  • Works closely with key officials of the IHS and serves as a liaison for clarification and dissemination of information, direction, and decisions emanating from Senior Staff. Accesses information from all levels of the organization and assures that the flow of information to and from the OD is efficiently and effectively managed, and confidentiality is guaranteed as appropriate.


Conditions of Employment

Selectee may be subject to a probationary/trial period
ESEP appointees typically serve a two year trial period
U.S. Citizenship is required
Selective Service Registration is required for males born after 12/31/1959

Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit .

Background Investigation: If you are selected for this vacancy, you must undergo a pre-employment fingerprint check and background investigation. Fingerprint results and background investigation documentation must be cleared prior to hire. After you begin your employment, your continued employment is contingent upon the outcome of a complete background investigation as determined by the sensitivity level of your position. The investigation must find that you are suitable for Federal employment in your position. If you are found not suitable, you will be terminated after you begin work. If you make a false statement in any part of your application, you may not be hired; you may be fired after you begin work; or subject to possible criminal charges. You may be subject to a credit check as a part of the background investigation process.


To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

BASIC REQUIREMENT(S): standards/0300/miscellaneous-administration-and-program-series-0301/

In addition to the Basic Requirements, you must also meet the Minimum Qualifications stated below.

Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Coordinating various forms of executive communications, such as answering phone calls, responding to emails, and interfacing with internal and external clients. Preparing professional and well-written documents for Senior Leadership and internal and external stakeholders. Scheduling and/or arranging meetings, appointments, and travel itineraries. Adhering to executive correspondence processes and protocols, including appropriate records management requirements. Maintaining professionalism, confidentiality, tact, and diplomacy in an environment with constantly changing executive management deadlines and priorities.

Time In Grade
Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP).

You must meet all qualification requirements within 30 days of the closing date of the announcement.


There are no education requirements.

Additional information

This position is eligible for workplace flexibilities which may include remote work or telework options, and/or flexible work scheduling. These flexibilities may be requested in accordance with the HHS Workplace Flexibilities policy. .

Additional selection(s) of candidates may be possible within 240 days from the date the certificate of eligibles was issued for this announcement.

Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. IHS may offer newly-appointed Federal employees credit for their directly related previous non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave.

This position has promotion potential to the GS-12 grade level. Promotion to the next grade level is at management's discretion and is based on your demonstrated ability to perform the higher level duties, the continuing need for the higher level duties, and "Regulatory/Administrative" approval. Promotion to the next higher grade level is not guaranteed and no promise of promotion is implied.

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert