Reviews and approves a variety of payment vouchers in accordance with County policies and procedures as well as Generally Accepted Accounting Principles (GAAP), ensuring that they are valid, properly authorized, and appropriately classified. Maintains proper turn-around times to maximize payment discount opportunities and minimize exposure to potential late payment fees. Researches and resolves customer service issues. Performs administrative duties in support of overall goals and objectives of the Department of Finance (DOF).
Notes: The assigned functional areas for this position include general administration, customer service, accounting and/or finance.
The salary offer will not exceed the midpoint ($69,627.17) of the salary range for this position.Illustrative Duties
(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)
General Financial Duties
Determines, modifies, and implements administrative policies, procedures and methods to improve office practices;
Designs and uses spreadsheets and databases to interpret and organize resource information;
Provides customized reports to analysts or others in the unit.
Performs duties requiring entry level professional knowledge of basic accounting principles;
Reconciles and monitors unit's accounting processes;
Resolves non-routine and complex problems;
Performs unique accounting functions that have department-wide impact.
Independently composes original correspondence (e.g., preparation of replies to non-technical requests) for the functional area under their own signature;
Provides administrative support to the functional area (e.g., reviews, evaluates and prioritizes all requests and communications;
Responsible for and determines administrative procedures.
Prepares one of a kind reports, gathers statistics based on information compiled from various sources, draws conclusions, and makes recommendations.
Personnel Required Knowledge Skills and Abilities
(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
Knowledge of county policies within functional area of responsibility. This may include knowledge of an outside institution, dissimilar operational unit within the county or the basic principles and methods of a professional field.
Basic math skills.
Intermediate skills in the use of applicable Microsoft Office Suite software;
Intermediate skills in the use of agency specific software applications.
Ability to communicate well through written and oral means;
Ability to speak in front of a group.
Ability to gather, integrate, and analyze complex data.
Ability to establish and maintain effective working relationships with both external and internal contacts.
Purchasing and Accounting
Ability to perform data entry into Purchasing/Logistics Enterprise Resource Planning systems and/or Financial Enterprise Resource Planning systems in at least eight functions.Employment StandardsMINIMUM QUALIFICATIONS:Any combination of education, experience, and training equivalent to the following
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")
Any combination of education, experience and training equivalent to high school graduation and four years of experience providing administrative support in the assigned functional area(s).NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check and credit check to the satisfaction of the employer.PREFERRED QUALIFICATIONS:
- Experience with Accounts Payable processes and ability to apply basic principles of accounting along with the ability to analyze transactions, make decisions on non-routine, complex items and resolve outstanding issues.
- Experience designing and using spreadsheets and databases to interpret and organize financial data.
- Experience with Enterprise Resource Planning (ERP) systems, in particular SAP, as well as Microsoft Office Suite applications including Excel, Word, and Outlook.
- Experience working under minimal supervision, prioritizing multiple tasks, and working in a fast-paced environment.
Employee may require to lift up to 15 lbs. (all duties). Job is generally sedentary in nature, however, visual acuity is required to read data on computer monitor, incumbent must be able to operate computer equipment. Must communicate with others. All duties performed with or without reasonable accommodations.
Panel interview and may include exercise.
The population of Fairfax County is very diverse where 39.8% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others
) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov