Budget and Administration Analyst

George Mason University
Fairfax, VA
Closing date
Dec 7, 2023

Job Details

Department: College of Public Health

Classification: Gen Admin Supv 1/Coord 1

Job Category: Classified Staff

Job Type: Full-Time

Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)

Location: Fairfax

Telework Friendly: Yes

Pay Band: 04

Salary: Salary commensurate with education and experience

Restricted: Yes

Criminal Background Check: Yes

About the Department:

The Equitable and Accessible Software to Detect Injuries (EAS-ID) Project was created to address the disparity in visualizing bruises on darker skin tones. Solving this problem has the potential to positively impact the lives and health outcomes for the millions of Americans with darker skin who are victims of violence annually in addition to many more millions across the world. A large philanthropic donation supporting this impactful research of Drs. Scafide (CPH), Lattanzi (CEC), and Wojtusiak (CPH) was made to the University and has enabled the creation of this Unit with this very important and specific purpose.

About the Position:

The Budget and Administration Analyst reports directly to a Principal Investigator for the Equitable and Accessible Software to Detect Injuries (EAS-ID) and is a key team member supporting the execution of the EAS-ID Project Goals. This position's main purpose is to provide leadership for all financial and administrative functions of the EAS-ID project. This position ensures that all EAS-ID reports are complete and timely and that all financial transactions comply with university policy and Funder requirements.

  • Budget and Financial:
    • Provide oversight of the financial operations of the EAS-ID project to include: accounting and financial transactions including but not limited to accounts payable and receivable, receivables reporting, reconciliation, revenue/expenditure forecasting, and year-end financial closeouts;
    • Develop an annual operating budget based on strategic plans and operational realities;
    • Prepare procurement solicitations and act as contract administrator as needed;
    • Provide budget management in a timely and efficient manner, with attention given to the accuracy of detail;
    • Produce regular reports of fiscal activities and provide analysis of project status;
    • Be knowledgeable about goals and objectives and contribute to tasks and activities related to their achievement; and
    • Ensure that all purchases meet the Funder requirements, budgetary guidelines, and university procurement policies.
  • Operations:
    • Provide project management reporting;
    • Manage the procurement of facilities, maintenance, contracted services, events management;
    • Liaison to relevant Mason offices, including CHP Office of Research, Fiscal Services, Facilities, OSP, and the Associate Dean of Research CPH (College of Public Health); and
    • Serve as the organizational administrator of university policies, rules, and regulations for administrative and program services.
  • Strategic and Administrative:
    • Under the direction of the EAS-ID PI's, execute special projects, strategies and processes that will ensure the project goals, standards, and objectives;
    • Maintain all legal agreements with partner organizations; and
    • Develop strong collaborative professional relationships across a variety of functions and institutional units to support an integrated, transparent, and high-functioning organization.

Required Qualifications:
  • Bachelor's degree in related field, or the equivalent combination of education and experience;
  • Demonstrated experience coordinating and supervising administrative, financial, and operational functions;
  • Skills:
    • Clear and effective communication skills (verbal and written);
    • Customer service skills;
    • Microsoft Office;
    • Project management;
    • Accuracy and timeliness;
  • Knowledge:
    • Budgeting and forecasting;
    • Customer service principles;
    • Event Planning;
    • Contract administration;
  • Abilities:
    • Establish and maintain effective working relationships across a wide array of university departments and associates;
    • Interpret policy, develop procedures, and apply knowledge of effective business practices and procedures;
    • Demonstrated organizational ability;
    • Proficient in time management and scheduling; and
    • Exercise sound and independent judgment and address complex issues with minimal or no supervision.

Preferred Qualifications:
  • Certification in project management;
  • Demonstrated progressively responsible experience;
  • Experience as an organizational administrator applying knowledge of George Mason University policies, rules, and regulations for program business operations; and
  • Working knowledge of eVA purchasing system; Banner.

Instructions to Applicants:

For full consideration, applicants must apply for Budget and Administration Analyst at https://jobs.gmu.edu/; complete and submit the online application; and provide a cover letter, resume, and a list of three professional references with contact information.

Posting Open Date: October 27, 2023

For Full Consideration, Apply by: November 17, 2023

Open Until Filled?: Yes

Mason Ad Statement

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!

George Mason University, Where Innovation is Tradition.

Equity Statement

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

Campus Safety Information

Mason's Annual Security and Fire Safety Report is available at http://police.gmu.edu/annual-security-report/


George Mason University is a university with three campuses, each with a distinctive academic focus that plays a critical role in the economy of its region. At each campus, students, faculty, and staff have full access to all the university's resources, while duplication of programs and support services is minimized through the use of technology. In addition to the main campus in Fairfax, the university has campuses in Arlington and Prince William Counties.

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