Duties

As a EXECUTIVE SUPPORT SPECIALIST at the GS-0301-11 some of your typical work assignments may include:

• Plans, develops, and executes a variety of administrative actions for the Division and Department. Manages the daily activities of the Chief, Interagency Liaison and Treaty Support Department (IS), and Chief, Arms Control Program Integration Division (ISP) to ensure that office activities are executed smoothly and efficiently. Provides administrative advice and oversight to all IS subordinate Division and Department civilian and military personnel, as required, ensuring that administrative practices of subordinate personnel are consistent with those of the Office of the Director.
• Maintains the OB-IS and OB-ISP Chiefs' calendars, scheduling appointments and conferences without prior clearance, making changes as necessary and keeping the Director and staff up-to-date on all changes. Coordinates, as required, the Chiefs' schedules, efforts, and events with the Department of State, Office of the Secretary of Defense (OSD) Acquisition and Sustainment (A&S), OSD Policy (P), Joint Staff, Defense Security Cooperation Agency (DSCA), other high-level interagency government personnel, and associated Defense Threat Reduction (DTRA) Key Leaders. Ensures the availability of necessary reference materials for guidance on matters to be discussed, such as directives, policy decision, reports, technical, and legislative material, and other backup materials as required to facilitate decision making.
• Performance of a wide variety of analytical and technical administrative functions. Creates, modifies and analyzes, as required, OB-IS Department administrative operation and processes in order to ensure all actions, procedures, correspondence, and instructions are effective and coherent. Develops and implements administrative guidance for Department operations, as required, and provides administrative oversight of daily activities.
• Receives calls and visitors to the Department Chief and ISP Division Chief. Ascertains identity and purpose of callers and determines whether the matter warrants the Department Chief's immediate attention, referring only those of sufficient importance and urgency. Directs incoming calls referencing OB-IS's organization and events, studies, suspense items, correspondence, etc., to appropriate Department or Division personnel. Manages independently the OB-IS and OB-ISP Chiefs' travel requirements via the Defense Travel System (DTS), initiating requests for, submitting, and monitoring orders, passports and visas, and maintain the annual TDY budget for the Department Staff through the DTS system ensuring funds are available for travel when needed.
• Establishes and maintains a current and accurate consolidated leave/TDY schedule for the OB-IS and OB-ISP Chiefs. Keeps staff informed of actions taken by the Chief, which affect their functional areas. Undertake special assignments, such as preparing letters of recommendation, responses to formal inquires, etc.; must therefore have the confidence of the Chief. Must also be intimately familiar with established DTRA administrative policies and procedures and applicable security requirements.
• Serve as the OB-IS Department's primary Web Content Manager, ensuring that both the unclassified and classified DTRA One SharePoint websites contain current and accurate information about the Department's structure, operations, and activities.
• Serve as the OB-IS Department's primary, and OB Directorate's alternate Security Manager, utilizing DOD and DTRA security policies and procedures to ensure Department and Directorate personnel are appropriately safeguarding sensitive and classified information.
• Performs other duties as assigned.

Requirements

Conditions of Employment

• Must be a U.S. citizen
• Males born after 12-31-59 must be registered for Selective Service
• Resume and supporting documents (See How To Apply)
• Suitable for Federal employment, determined by a background investigation
• May be required to successfully complete a probationary period
• Work Schedule: Full Time
• Overtime: None
• Tour of Duty: Other
• Recruitment Incentives: Not Authorized. See link for more information: https://www.dtra.mil/Business/DTRA-Opportunities/
• Fair Labor Standards Act (FLSA): Non-Exempt
• Financial Disclosure: Not Required
• Telework Eligibility: This position is telework eligible
• Must be able to obtain/maintain a Secret security clearance.
• This is a drug testing designated position.
• This position may require travel away from your normal duty station on military or commercial aircraft.

Qualifications

You may qualify at the GS-11, if you fulfill the following qualifications:

A. One year of specialized experience equivalent to the GS-09 grade level in the Federal service:

• Serving as an office manager and personal assistant overseeing administrative support operations, performing a wide variety of analytical and technical administrative functions; and
• Analyzing, conducting, researching, and consolidating information and making recommendations; and
• Comprehensive knowledge of the Defense Travel System (DTS) program and automated timekeeping procedures; and
• Comprehensive knowledge of duties of security manager and web content manager.

OR

B. Have a Ph.D. or equivalent doctoral degree, 3 full years of progressively higher-level graduate education leading to such a degree, or LL.M., if related;

OR

C. You have some specialized experience as described in A, but less than one year; and you have more than one year but less than two years of education as described in B. You have computed the percentage of the requirements that you meet, and the total is at least 100%. (To compute the percentage, divide your total months of qualifying experience by 12. Then divide your semester hours of graduate education beyond the first year by 18. Add the two percentages. The total percentage must equal at least 100 percent to qualify.)

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

ARE YOU USING YOUR EDUCATION TO QUALIFY? You MUST provide transcripts or other documentation to support your educational claims.

All materials must be submitted by the closing date of the announcement.

GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours that your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: Foreign Education

Additional information

Veterans Employment Opportunity Act (VEOA): To be eligible for a VEOA appointment under Merit Promotion procedures, the veteran must be a preference eligible or a veteran separated after 3 years or more of continuous active service performed under honorable conditions.

Interagency Career Transition Assistance Programs: This program applies to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: 1) meet ICTAP eligibility criteria; 2) be rated well-qualified for the position; Well qualified is defined as possessing the type and quality of experience that exceeds the positions minimum qualifications. and 3) submit the appropriate documentation to support your ICTAP eligibility. For more information: https://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ .

Noncompetitive Appointment Authorities: For more information on noncompetitive appointment authority eligibility requirements:
Persons with Disabilities - Schedule A
Special Hiring Authority for Veterans
Special Hiring Authority for Certain Military Spouses

Males born after 12-31-59 must be registered or exempt from Selective Service (see https://www.sss.gov/register/ )

The selecting official may choose to conduct interviews, and once the selection is made, you will receive a notification of the decision.
NOTE: Declining to be interviewed or failure to report for a scheduled interview will be considered as a declination for further consideration for employment against this vacancy.

For more information, please visit
https://www.dla.mil/Portals/104/Documents/Careers/downloads/DoDGenAppInfo%2012-1-2020.pdf?ver=ECNbdsHtGilTd3OENN4A0Q%3d%3d
Re-employed Annuitant: This position Does NOT meet criteria for re-employed annuitant. The DoD criteria for hiring Re-employed Annuitants can be found at:
https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/140025/1400.25-V300.pdf

Status candidates must meet time-in-grade requirements (52 weeks at the next lower grade level).