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Program and Business Administration Officer

Employer
USAJobs
Location
Springfield, Virginia
Closing date
Oct 1, 2023
Duties

ADDITIONAL INFORMATION: The Manpower, Space, and IT Portfolio Manager will actively support Corporate Operations (DXC) to execute and manage manpower, facility and space, and IT mission requirements. This high-paced, high-visibility position manages a portfolio of critical business processes essential to the smooth operation of the Corporate Operations, D Directorate, and EXCOM. This position offers an exciting opportunity to excel at the agency-level and engage with senior leaders of the organization while broadening and deepening expertise in NGA business processes.

The Manpower, Space, and IT Portfolio Manager will apply expertise to the following areas by collaborating with SI Directorate's Installation Operations (SIO) construction and renovation processes, project management, quality assurance, and facility/space inspections. The Portfolio Manager will also liaise with CIO and IT Services (CIO-T) IT procurement tools and approval processes. The successful incumbent will also manage processes for Human Development related tasks through PeopleSoft, MarketPlace, and related personnel actions. The Portfolio Manager will utilize platforms and systems for each of these areas to manage, monitor, track, and implement the planning and executing of manpower, space, and IT requirements.

Works across NGA entities to:
* Serve as a key liaison between SI, CIO-T, and HD elements on behalf of D Directorate offices.
* Manage D Directorate assigned workspaces and serve as the Portfolio Manager for workspace acquisitions and negotiations.
* Serve as the Portfolio Manager for hardware, software, and communications equipment acquisition and assist customers to properly submit necessary documentation.
* Tracks space and IT projects, interfaces with stakeholders, and provides status to customers. Coordinate and assist with acquisition and funding documents for IT procurement actions and serve as POC for IT actions.
* Portfolio Manager is responsible for updating and maintaining manpower, space and IT data and systems.

Additional Application Requirement: You may be asked to complete one or more assessments in addition to the application you submit on this website as part of your application to NGA. These assessments may include but are not limited to online questionnaires or assessments that require you to describe your job-related knowledge, skills, abilities, or other characteristics that are aligned with the mandatory and desirable qualifications of this job posting. The information you provide in the application you submit must support the response you provide to this questionnaire. You will receive an email to describe any additional assessments required. Please monitor your emails and complete any required assessments as soon as possible.

Requirements

Conditions of Employment

  • Security Investigation


SPECIAL INFO:
As a condition of employment at NGA, persons being considered for employment must meet NGA fitness for employment standards.

- U.S. Citizenship Required

- Security Clearance (Top Secret/Sensitive Compartmented Information)

- Polygraph Test Required

- Position Subject to Drug Testing

- Two Year Probationary Period

- Direct Deposit Required

SPECIAL REQUIREMENTS:
You must be able to obtain and retain a Top Secret security clearance with access to Sensitive Compartmented Information. In addition, you are subject to a Counterintelligence Polygraph examination in order to maintain access to Top Secret information. All employees are subject to a periodic examination on a random basis in order to determine continued eligibility. Refusal to take the examination may result in denial of access to Top Secret information, SAP, and/or unescorted access to SCIFs.

Employees with SCI access and who are under NGA cognizance are required to submit a Security Financial Disclosure Report, SF-714, on an annual basis in order to determine continued eligibility. Failure to comply may negatively impact continued access to Top Secret information, Information Systems, SAP, and/or unescorted access to SCIFs.

NGA utilizes all processes and procedures of the Defense Civilian Intelligence Personnel System (DCIPS). Non-executive NGA employees are assigned to five distinct pay bands based on the type and scope of work performed. The employee's base salary is established within their assigned pay band based on their unique qualifications. A performance pay process is conducted each year to determine a potential base pay salary increase and/or bonus. An employee's annual performance evaluation is a key factor in the performance pay process. Employees on term or temporary appointments are not eligible to apply for internal assignment opportunity notices.

This position is a DCIPS position in the Excepted Service under 10 U.S.C. 1601. DoD Components with DCIPS positions apply Veterans' Preference to preference eligible candidates as defined by Section 2108 of Title 5 USC, in accordance with the procedures provided in DoD Instruction 1400.25, Volume 2005, DCIPS Employment and Placement. If you are an external applicant claiming veterans' preference, as defined by Section 2108 of Title 5 U.S.C., you must self-identify your eligibility.

Qualifications

MANDATORY QUALIFICATION CRITERIA: For this particular job, applicants must meet all competencies reflected under the Mandatory Qualification Criteria to include education (if required). Online resumes must demonstrate qualification by providing specific examples and associated results, in response to the announcement's mandatory criteria specified in this vacancy announcement:

1. Strong collaboration skills and flexibility with the ability to multi-task while remaining committed to meeting evolving customer expectations and requirements.
2. Demonstrated experience developing and delivering high quality, error-free reports, memorandums, information, briefings, and/or recommendations that support records and information management and business process implementation.
3. Demonstrated ability to coordinate and provide excellent customer service to internal and external customers to resolve issues in a fast-paced, high-tempo environment.
4. Excellent written and oral communication skills across multiple stakeholders and levels of leadership.

EDUCATION REQUIREMENT: A. Education: Bachelor's degree from an accredited college or university in Accounting, Business Administration, Business Management, Contract Management, Economics, Finance, Law, Political Science, Public Policy, or a related field. -OR- B. Combination of Education and Experience: A minimum of 24 semester (36 quarter) hours of coursework in any area listed in option A, plus experience in the provision of program management and oversight, policy and resource management, budget allocation and execution, or a related area that demonstrates the ability to successfully perform the duties associated with this work. As a rule, every 30 semester (45 quarter) hours of coursework is equivalent to one year of experience. Candidates should show that their combination of education and experience totals 4 years. -OR- C. Experience: A minimum of 4 years of experience in the provision of program management and oversight, policy and resource management, budget allocation and execution, or a related area that demonstrates the ability to successfully perform the duties associated with this work.

DESIRABLE QUALIFICATION CRITERIA: In addition to the mandatory qualifications, experience in the following is desired:

1. Demonstrated negotiation techniques to bring about resolution of conflict and negotiated agreements under time-sensitive circumstances with peers and senior leadership alike.
2. Knowledge of various HD policies, processes, and systems such as manpower, personnel management, and change requests.
3. Knowledge of various Facilities Space policies, processes, and systems such as facilities space reports, agreements, and change requests.
4. Knowledge of various software and hardware policies, processes, and systems such as IT acquisition, software renewals, and IT management.

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