Logistics and Operations Specialist #173

Department: Support Operations
Work Hours: 8:30am-5:30pm
Pay Grade Range: $58200-$101900
Remote Work Status: Onsite / FLSA Status: Non-Exempt
Posting Date Range: 9/26/2023-10/10/2023

Link to apply: https://saa.csod.com/ux/ats/careersite/1/home/requisition/211?c=saa 
This vacancy announcement closes at 7pm EST. Late applications will not be accepted.

 JOB OVERVIEW

Job Description
The Sergeant at Arms is seeking a Logistics and Operations Specialist, responsible for providing packaging support to Senate offices, monitoring and tracking incoming requests, and updating the asset inventory throughout the process.  In addition, the incumbent will play a pivotal role in handling all aspects of processes with Senate customers, the Secretary of the Senate, and Architect of Capitol, including but not limited to communication, tracking the flag which are handled by other PGDM section to intake, fly, mail, and ensure accountability of flags flown over the US Capitol.  This position involves physical strength, communication and meticulous tracking, as well as utilizing our job management and inventory systems to guarantee the utmost efficiency and precision.

Key Accountabilities/Essential Job Duties
Creates, manages and monitors purchase orders (POs) for newly requested equipment, SAA furniture, and supplies; assists in renewal and cancellation of office equipment rental and maintenance contracts; performs receiving process for PGDM and other SAA Departments. Advises originating office when equipment is received; places items in storage; processes equipment returned from other Senate locations and restocks reusable items. Monitors and tracks incoming requests, retrieving orders according to quantity, barcode, while ensuring accuracy. Locates requested material in the warehouse by using a pick ticket (pull report) by location. Receives and stages Senate material in the proper location in at the warehouse by using put away reports, as well as closing pending procurement orders in SAA inventory tracking system. Provides support to offices in the packaging of oversized items for mail distribution, as well as providing support in ordering and delivering boxes for customers. Employs knowledge of USPS standards for appropriate packaging, labeling, weighing and addressing of priority packaging. Updates SAA inventory management system; enters and updates systems and databases for tracking equipment and supplies; researches and processes invoices, POs, and contracts; keeps pending file of all equipment ordered; generates reports. Handles all aspects of flag processes with Senate customers, the Secretary of the Senate and AOC contacts, along with communication and tracking handled by other PGDM section participants to intake, fly, mail, and ensure billing accountability of order of flags flown over the US Capitol. Processes flag orders using job management applications and review each flag for correctness before delivery to the constituent. Uses the mail system to calculate the amount of postage using postal zip code and weight and ship each flag to the mailer. Other duties as assigned.

JOB SPECIFICATIONS

Core Competencies

• Knowledge of modern inventory control, materials management, and asset management practices.
• Knowledge of, or ability to learn procurement rules and regulations pertaining to Senate’s financial and inventory management systems.
• Knowledge of office equipment, computers and relevant software/Web applications, and spreadsheets and databases.
• Ability to work on stock picker elevated above 30’ above ground level.
• Ability to enter and keep accurate computerized records.
• Ability to test and make minor equipment repairs.
• Ability to understand and follow oral and written instructions.
• Ability to establish and maintain effective working relationships with supervisor, co-workers and customers.
• Physical strength, agility, and dexterity required to perform the work.
• Ability to learn traffic routes and the location of governmental buildings and installations in and around the Washington, D.C. area in confined spaces.
• Ability to communicate effectively.
• Possession of valid driver’s license for at least three years and a good driving record.
• This position may require the incumbent to be available for sudden recall in response to emergency events affecting the Senate campus/community, which may include after-hour or weekend work, and to potentially deploy to alternate sites in support of the Senate’s contingency operations. 

Required Work Experience

• One to three years of experience which provided familiarity with operation of office equipment and a basic understanding of inventory methods.

Required Special Skills/ Knowledge

• Possession of a valid driver’s license for at least three years and a good driving record.
• Ability to work on stock picker elevated above 30’ above ground level.
• Pallet jack certification

Working Conditions

• Work requires lifting or safely carrying items 20-50 pounds for short durations.
• Work requires frequent physical effort walking, bending, crawling, standing for long durations.
• Work exposes the employee to excessive noise
• Work requires operation of powered industrial trucks (like forklift, pallet jacks, scissor lift etc.)
• Work requires employee to wearing uniforms

Required Education
High school diploma (or GED).

 CONDITIONS OF EMPLOYMENT

To be employed by a Senate employing office in a paid position in the continental United States an individual must:
1. Be a U.S. citizen;
2. Be lawfully admitted for permanent residence and seeking citizenship as outlined in 8 U.S.C. § 1324b(a)(3)(B);
3. Be (i) admitted as a refugee under 8 U.S.C. § 1157 or granted asylum under 8 U.S.C. § 1158 and (ii) have filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible; or
4. Owe allegiance to the U.S. (i.e., qualify as a non-citizen U.S. national under federal law).

Employment is contingent on background / security investigation results.  

BENEFITS AT-A-GLANCE

The SAA provides a highly competitive benefits package for all SAA staff. Our benefits extend beyond health care coverage to help provide employees with student loan reimbursement, professional development, transportation subsidy, TSP/retirement savings, access to our Employee Assistance Program, and more! For more information regarding SAA’s benefits, please visit https://sen.gov/OPPW.

ACCOMMODATIONS

As an Equal Opportunity Employer, the SAA is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with SAA and need special assistance or an accommodation to complete the application process, please submit your request to employment@saa.senate.gov email with “Accommodation” in the subject line.

VOLUNTARY SELF-IDENTIFICATION FOR VETERANS' PREFERENCE

If you are identifying as veterans' preference eligible under the VEOA, please use this link  to complete your application for Veterans' Preference AFTER you apply for this position. The link will also be available on the "Thank You" page after you have submitted your job application.

Candidates only need to apply one time for veterans’ preference to be considered for all future veterans’ preference positions within the Senate Sergeant at Arms. 

• All supporting documents must ONLY be provided within the Veterans’ Preference Application and within the stated deadline of the job announcement.
• Late applications for veterans’ preference will not be considered.
• Documentation to obtain veterans’ preference will not be considered if attached to the job application.
• If you need to revise or resubmit your Application for Veterans' Preference/documents, please withdraw your previous Application for Veterans' Preference and resubmit. If you require assistance, please email employment@saa.senate.gov.
• To view additional information regarding the VEOA, please click here .

An applicant who declines to self-identify as a disabled veteran and/or to provide information and documentation regarding his/her disabled veteran’s status will not be subjected to an adverse employment action, but the individual may be ruled ineligible for veterans’ preference.